Senior Executive Stores

JOB DESCRIPTION SCHOOL STORES
About Us Established in 2004, we are a chain of schools offering national and international
curriculums across 36 schools pan India. With our well-researched curriculum, modern
teaching methodologies and wide range of extra-curricular activities and facilities we
constantly strive to enthuse our students with fascinating learning experiences every single
day.
Role School Stores
Department Operations
Designation Executive / Senior Executive.
Band and E2/E3
Location Vibgyor Rise School at Indore.
Reporting to School Administrator & Principal.
Primary Purpose
Key Responsibilities To provide assistance and excellent customer service to the customers (both internal & external) of VIBGYOR and planning, organizing & carrying out the comprehensive stores related functions for the Company (including daily sales/purchases).
Primary Responsibility:
• The prime responsibility of Sr. Store Executive is maintaining customer service. Needs to be customer focus and understand their pulse.
• The Sr. Stores Executive will need to maintain cash controls at all point in time.
• Keeping track of all purchases and maintaining the store facility
• Greet customers and provide assistance as and when required
• Cleanliness and order in the store need to be maintained at all times.
• It is very important that the correct inventory is maintained
• Check received stock against invoices
• To mark prices on stock
• needs to have an understanding in terms of restocking shelves such that the
• Record prices in the log book
• Receive cash and provide correct change
• Though every register is now moving as a soft copy still there would be a few
register that still needs to be maintained
• To keep a balance of cash receipts
• To make timely deposits of cash and reconcile the same.
• To ensure the receipts are printed and are recorded.
• To reconcile bank statements
• Maintain minimum stock as per the requirement.
• Receive indent from respective department and verify the same in terms of the
quantity and signature by the authorized signatories.
• Verify the availability of materials in stores as per the indent.
. Pass the entries in the TALLY software, as and when the transactions occur.
• Receive the material and reconcile the same with the purchase order.
• Communicate to the purchase department in case of any discrepancy in the quality
or quantity of the materials received from supplier
• Arrange and tag the materials as per the format. • Verify the stock/materials on a periodic basis.
• Handle POS counter and prepare daily POS collection report
• Timely updation of MIS
• Placing orders towards printing and stationary, Housekeeping, Consumable,
Electrical and Consignment items.
• Responsible towards control over Linens inventory and staff uniforms.
• Receiving the items from suppliers and check the quantity, quality code and expiry
date.
• Responsible for preparing the Purchase order and GRN. • Responsible to enter the issue requisition in the system.
• Responsible to ensure the clearance from security check for all the received items.
• Prepare Gate Pass for Rejected, Consignment and exchanged items.
• Ensure submission of monthly statement of Consignment, Consumable, Linen,
Instruments and Equipment to the department in-charge.
• Responsible to check stock of all items and place the orders.
• Obtaining Goods Receipt Note (GRN) and forward the bills to account dept.
• The Stores Assistant is responsible to take care of inter dept material issues of
Consumables, Consignment, Printing and Stationary and Linen.
• Submit monthly reports regarding total purchase, issues and current stock status to
the Reporting Manager.
• The Sr. Executive Stores is responsible to ensure proper co-ordination and good
relationship with another Department.
• Create schedules to ensure adequate and efficient staffing at all times
Secondary Responsibility:
• Report staff hours to the payroll department and respond to inquiries
• Recruit, interview, hire, and train retail sales staff as required
• Handling staffing needs and personnel issues
• Manage duties and tasks as required in a retail environment
• Facilitate clear communication between retail floor staff and office staff
• Schedule Product Knowledge sessions with various sales representatives
• Provide expert advice to customers in all areas of the store
• Proactively build and maintain vendor relationships
• Ensure that newly-received product is stocked in a timely manner
• Train, Motivate staff and maintain a positive work environment
Expected Competencies
• Strong numerical and analytical • Exceptional sales and operational skills
skills required for simple in a customer service environment.
calculations • Team-building and strong problem
• Good Leadership Skills solving skills.
• Strong oral & written • Good Liasioning Skills, communication skills and interpersonal skills.

• Proficient in MS Office suite especially MS-Word, MS-Excel, and MS-PowerPoint.
• Understanding of budgeting, asset management & compliance.