Billing & Dispatch Coordinator

Job Overview:

We are looking for a detail-oriented Billing & Dispatch Coordinator to manage the preparation of bills and coordinate dispatch activities effectively. The ideal candidate will ensure accurate billing processes, timely dispatch of materials, and seamless coordination across teams.

Key Responsibilities:

1. Billing Duties:

Generate and issue invoices, ensuring accuracy and compliance with company policies.
Maintain records of all bills and update payment status.
Work with accounts and clients to resolve discrepancies or disputes.

2. Dispatch Coordination:

Coordinate dispatch schedules and prioritize deliveries.
Communicate with transporters and vendors for smooth dispatch operations.
Track shipments and provide real-time updates to stakeholders.

3. Documentation and Reporting:

Prepare and manage relevant documentation for billing and dispatch (e.g., challans, waybills).
Maintain accurate reports of dispatched goods and billing activities.

4. Customer Coordination:

Coordinate with customers regarding delivery timelines and address any concerns.
Build good relationships to enhance customer satisfaction.

5. General Administration:
Collaborate with internal teams (e.g., Sales, Logistics, Accounts) for operational alignment.
Monitor stock availability before dispatch.

Required Qualifications:

• Bachelors degree or equivalent in Commerce, Business, or related field
• 1-3 years of experience in billing, dispatch, or logistics coordination
• Proficiency in MS Office (Excel, Word) and billing software (e.g., Tally, SAP, or any ERP system)
• Strong organizational and time-management skills
• Excellent communication and problem-solving abilities.
  

Preferred Skills:

• Experience in manufacturing, logistics, or scrap processing industries
• Knowledge of GST and invoicing norms
• Ability to multitask and handle pressure in a fast-paced environment.