Executive Assistant To the Principal - Delhi Public School

Job description

Position Title: Executive Assistant to the Principal

Location: Delhi Public School Indirapuram

Reports To: Principal

Employment Type: Full-Time

Position Summary:

The Executive Assistant (EA) to the Principal provides high-level administrative support, ensuring efficient operation of the Principals office. The EA will handle a wide range of administrative and executive support-related tasks, be able to work independently with little or no supervision, and be well-organized, flexible, and handle the administrative challenges of supporting an office of diverse people and programs.

Key Responsibilities:

1. Administrative Support:

- Manage and maintain the Principals calendar, including scheduling appointments, meetings, and travel arrangements.

- Coordinate and organize meetings, including preparing agendas, minutes, and related documents.

- Screen and manage communication, including phone calls, emails, and correspondence.

- Prepare and edit correspondence, communications, presentations, and other documents.

2. Office Management:

- Organize and maintain office systems, including data management and filing.

- Ensure the Principals office is well-maintained, organized, and secure.

- Handle confidential information with discretion and maintain confidentiality at all times.

3. Coordination and Liaison:

- Act as the point of contact between the Principal and internal/external stakeholders, including staff, students, parents, and community members.

- Facilitate communication between the Principal’s office and other departments within the school.

- Coordinate and manage special projects as directed by the Principal.

4. Event Planning and Management:

- Assist in planning and coordinating school events, meetings, and conferences.

- Manage logistics for events, including venue setup, catering, invitations, and RSVPs.

- Prepare and distribute event materials, such as agendas, handouts, and name tags.

5. Documentation and Reporting:

- Compile and prepare reports, presentations, and documents for meetings and presentations.

- Maintain accurate records and documentation, ensuring compliance with school policies and procedures.

- Assist in the preparation and distribution of school newsletters, announcements, and other communications.

6. Other Duties:

- Perform other administrative duties as assigned by the Principal.

- Support the Principal in day-to-day tasks and long-term projects.

- Maintain a professional and positive demeanor in all interactions.

Qualifications:

Master’s degree in Business Administration

Experience

Minimum of 3-10 years of experience in an executive assistant or administrative support role in an education industry is a must.

Age – 30 to 40 years (Female only)

Skills

- Strong organizational and time management skills.

- Excellent verbal and written communication skills.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)and other relevant software.

- Ability to multitask and prioritize tasks effectively.

- Strong attention to detail and problem-solving skills.

- Ability to work independently and as part of a team.

- High level of discretion and confidentiality.

Salary : Best in Industry

Application Process -Interested candidates should submit their resume, cover letter, and full length Photograph to hrschools@pacificindia.in or hr@dpsindirapuram.com