Assistant Manager- Admin Transport

Assistant Manager Admin Administration
SPECTRAFORCE was founded in 2004 and is now one of the largest staffing firms in the United States.
We set up operations and support staffing in India to better serve many of the US-based industries of which
SPECTRAFORCE clients are a part, including Finance, IT, Energy/Utilities, Pharma/Life Sciences, and
Business and Professional Services. Our world-class Indian team is essential to the continuous expansion of
our global sales and delivery. A Global Staffing and IT company, SPECTRAFORCE is human-to-human driven.
Its branding tagline, NEWJOBPHORIA, encompasses the excitement generated within people by matching
them with jobs that align on multiple levels: skills, motivation, and environment. As a certified Minority
Business Enterprise, SPECTRAFORCE celebrates how different perspectives benefit our employees, services,
and community. We focus on cultivating a diverse and inclusive work environment that encourages
collaboration and connection. Together, these unique perspectives bring great offerings that deliver state-
of-the-art services to our clients and employees.
Key Responsibilities:
• Arranging and managing transport requirements. • Managing ad-hoc requests and backup planning.
• Streamlining disaster management and emergency situations.
• Prepare reports, presentations, and briefs and publish regularly scheduled reports.
• Should have knowledge of Dashboards, automation process, and Catering to reporting
requirements from Operations and other teams.
• Generating reports to analyze business performance across functions on a periodic basis with
adherence to quality and accuracy.
• Troubleshooting and validation of various data (Data management).
• Documentation of reporting process to ensure backup and consistency.
• Ensure periodic and accurate collection and updating of data.
• Coordination with Dispatch, Recovery, Purchase, and Finance Department.
• Develop and carry out an efficient documentation and filing system.
• Maintain various trackers and follow-ups.
• Develop and maintain a filing system. • Order office supplies.
• Submit and reconcile expense reports in coordination with finance.

• Monitor transportation performance metrics and implement improvements to enhance efficiency
and reduce costs.
• Address transportation-related issues, such as delays, damages, and regulatory compliance, in a
timely manner.
• Coordinate meetings, travel arrangements, and events as required.
• Assist in preparing presentations, reports, and other documentation.
• Provide general administrative support to various departments as needed.
Knowledge, Skills, and Attributes:
✓ Positive attitude.
✓ Flexible & Aggressive.
✓ Excellent communication skills (Spoken and Written).
✓ Work independently with little supervision in a fast-paced agency environment.
✓ Have a knack for learning and staying up to date with new technologies.
✓ Professional, Adaptable, and Resilient - able to take no for an answer yet still apply 100% effort
throughout the workday.
✓ Goal-oriented; have a burning desire to be successful.
✓ Advanced computer skills especially Microsoft Word, Microsoft PowerPoint, and Outlook.
✓ A highly motivated individual, able to grasp complex technologies, tools, or knowledge and learn
quickly.
✓ Must have a demonstrated ability to work within tight deadlines.
✓ Willing to work night shifts.
Benefits & Perks:
1. Incentives*
2. Monetary Awards*
3. 5-Year Retention Bonus
4. Referral Policy*
5. Internet Reimbursement*
6. Router UPS Reimbursement*
7. Term Life Insurance
8. Accidental Insurance




9. Group Medical Insurance (Family Floater)
10. On-call doctor support
11. COVID Protocols 12. Sodexo Benefit 13. Leave Policy
14. EWAP - Employee Wellbeing and Assistance Program
15. NPS - National Pension Scheme 16. LTA Leave Travel allowance
17. Leave Encashment 18. Bank Assistance
19. Employee's State Insurance*
20. Gratuity
21. Provident Fund 22. Cab facility
*Admissibility of the benefit may vary commensurate the department, designation, and role.