Secretary To Managing Director

Key Responsibilities:

• Executive Support: Provide comprehensive administrative support to the Managing Director, managing schedules, calendars, and correspondence.
• Communication Liaison: Act as a point of contact between the MD and internal/external stakeholders, ensuring timely communication and follow-up.
• Meeting Coordination: Organize and schedule meetings, conference calls, and appointments; prepare meeting agendas, take minutes, and follow up on action items.
• Travel Management: Coordinate travel arrangements, including booking flights, hotels, and transportation, and preparing travel itineraries.
• Document Preparation: Draft, proofread, and edit correspondence, presentations, and reports for the MD.
• Project Support: Assist with various ad-hoc projects and initiatives, managing timelines and deliverables.
• Expense Management: Handle expense reports, reconcile invoices, and assist with budget tracking.
• Confidentiality and Discretion: Maintain confidentiality and exercise discretion in managing sensitive information.

Qualifications:

• Experience: Minimum of 8 years as an Executive Assistant or in a similar role supporting senior leadership.
• Skills:
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Exceptional attention to detail and problem-solving skills.
• Strong interpersonal skills and a professional demeanour.
• Education: bachelors degree or equivalent experience
• Personal Attributes:
• Proactive, resourceful, and highly organized.
• Ability to work in a fast-paced, dynamic environment.
• Discretion and trustworthiness with sensitive information.