Office Assistance

Key Responsibilities:
Administrative Support:

Perform general administrative tasks, including filing, copying, and scanning documents.
Manage incoming and outgoing correspondence, including emails, phone calls, and mail distribution.
Assist in scheduling meetings, organizing calendars, and making travel arrangements as required.
Office Organization and Maintenance:

Maintain a clean, organized, and well-stocked office environment, ensuring that supplies are available and ordered as needed.
Assist in setting up meeting rooms, arranging refreshments, and coordinating logistics for office events.
Handle basic office maintenance requests and liaise with vendors for office repairs and upkeep.
Data Entry and Record Keeping:

Update and maintain company records, databases, and filing systems to ensure accurate information.
Enter data into spreadsheets or company software and generate reports as requested by management.
Assist in maintaining employee attendance and visitor logs.
Customer and Visitor Assistance:

Greet visitors warmly, answer inquiries, and direct them to the appropriate departments or personnel.
Assist customers or clients with inquiries and follow up on requests to provide excellent service.
Coordinate with security for visitor badges and ensure proper sign-in and sign-out procedures.
Support to Teams and Departments:

Provide administrative support to various departments as needed, including preparing documents, reports, and presentations.
Assist in coordinating office activities and team events to foster a positive and collaborative work culture.
Help organize and distribute internal communications and announcements.
Inventory and Supplies Management:

Track office supplies and place orders to replenish stock in a timely manner.
Maintain an organized inventory of office supplies and ensure distribution as needed.
Coordinate with suppliers and vendors to negotiate pricing and manage inventory levels.