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Shimnit Utsch India

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4.3

based on 16 Reviews

2 Shimnit Utsch India Jobs

Front Office Executive

Shimnit Utsch India

4.3

based on 16 Reviews

2-5 years

Mumbai

1 vacancy

Front Office Executive

Shimnit Utsch India

posted 2mon ago

Job Role Insights

Fixed timing

Key skills for the job

Data Entry Software Configuration Management Logistics Hospital Administration Scheduling Travel Desk

+ 2 more

Job Description

As a Front Desk Executive, you will be the first point of contact for our company. Your duties include offering administrative support across the organization, including managing the travel desk. You will handle the flow of people through the business and ensure that all reception and travel-related responsibilities are completed accurately and delivered with high quality and in a timely manner.

KEY ACCOUNTABILITIES: (Key Result Areas KRA)

Reception Management
Travel Desk Management
Administrative Support

KEY PERFORMANCE INDICATORS KPI

Reception Management:
- Track stocks of office supplies and place orders when necessary
- Assist colleagues whenever necessary
- Serve visitors by greeting, welcoming, and directing them appropriately.
- Notify relevant employees when visitors arrive.
- Keep an eye on security and telecommunications systems.
- Answer visitors questions, calls, and emails, and provide them with the relevant information.
Handling Travel Desk:
- Manage end to end travel plans pan India efficiently and cost-effectively airlines, trains, transport, and hotels
- Manage all employees bookings through Make my trip corporate account
- Negotiate on best rates through vendors every time there is a travel occurrence for Bosses holiday plans
- Communicate with the person travelling regularly to keep them updated on logistics
- Manage emergency changes/cancellations in a professional and calm manner
- Handle all incoming travel requests and the processes that follow after
- Manage phone calls and correspondence (e-mail, letters, packages etc.)
- Support budgeting and bookkeeping procedures
Administrative Support:
- Assist with various administrative tasks, such as data entry, scheduling meetings, and managing office supplies
- Courier Management
- Manage and organize documents, including scanning, photocopying, and filing as needed
- Monitor visitor access and maintain security awareness
- Provide support to the HR as needed

REQUIRED KNOWLEDGE, SKILL ABILITIES

Excellent verbal and written communication skills.
Knowledge of latest Travel desk and ability to manage travel arrangements.
Basic computer knowledge with understanding of technology to guide implementation.
Professional appearance and attitude.

EDUCATION AND EXPERIENCE