1 Senior Document Controller Job

Role & responsibilities

Contract Management:

• Oversee drafting, review, negotiation, and management of all Contracts- client contracts, vendor agreements, service agreements, Work orders and related documents.
• Collaborate with internal teams and external stakeholders to develop contract terms and conditions that protect the Organizations interests.
• Oversee the lifecycle of contracts from initiation to renewal, termination and closure.
• Maintain a comprehensive contract management system to track contract status, deadlines, and obligations.
• Ensure all contracts are executed, stored, and maintained in an organized manner.
• Manage record keeping for all contract-related correspondence and documentation
• Provide contract-related issue resolution, both to internal and external stake holders.
• Monitor and complete contract renewal, extension or closure- as appropriate
• Attend meetings with clients/ vendors and other stakeholders
• To release bills and payment follow up.
• Preparation of financial statement, P/L accounts for smooth project management.
• Analysis and monitoring of monthly targets and bill projections.
• Raising of purchase orders and invoice tracking.

Compliance and Risk Management:

• Ensure contracts comply with relevant laws, regulations, and Organizations policies.
• Identify and mitigate potential risks associated with contracts and agreements.
• Develop and implement Contract Management ,policies and procedures.

Stakeholder Collaboration:

• Develop and implement Contract Management processes and systems to improve efficiency and effectiveness.
• Work closely with internal and external stakeholders to ensure that contracts align with business objectives and compliance requirements.
• Manage relationships with external vendors and service providers to ensure that contractual obligations are met and any issues are resolved promptly.
• Establish and maintain client / stakeholder relationships by serving as a single point of contact for contractual matters .
• Provide guidance and support to internal teams regarding contract terms and conditions.
• Organize review / coordination meetings within various functional groups of the project team.
• Coordination with all construction managers, Engineers, Supervisors and other functional / departmental heads.

Reporting and Analysis:

• Prepare regular reports on contract status, performance, and compliance.
• Analyse contract data to identify trends, opportunities for improvement, and cost-saving measures.

Preferred candidate profile

• Bachelor's degree in Business Administration or related field.
• Minimum of 8 years of experience in contract management .
• Proven track record of successfully managing contracts and agreements.
• Strong understanding of contract laws.
• Excellent negotiation, communication, and interpersonal skills.
• Detail-oriented with strong analytical and problem-solving abilities.
• Proficient in contract management software and Microsoft Office Suite.
• Ability to manage multiple tasks and prioritize effectively.
• Able to travel as and when required.