Associate Project Specialist - Events & Engagement

About the job

Our Team:

Sanofi Business Operations (SBO) is designed to centralize processes and activities to support global medical business units and medical office.

The Sanofi Business Operations is built to reduce reliance on external services providers and facilitate the development of internal expertise. The Sanofi Business Operations will leverage untapped combination of talent pool.

Main responsibilities:

The overall purpose and main responsibilities are listed below:

Associate Project Specialist will be responsible for processing contracts and related documents, connecting with stakeholders, and tracking ongoing work.

1. Production (1) Support scientific events activities & external expert engagements (2) Process contract and related documents within defined timelines (3) Check country specificities and handle queries received from country approver and/or external experts (4) Timely follow-ups with event leads, country approvers, and external experts

2. Project Planning (1) Ensure delivery of ongoing projects as per agreed timelines (2) Ensure to follow defined/agreed quality parameters before sending out deliverables to the stakeholders (3) Track ongoing projects on regular basis and take required actions (4) Support adherence to associated compliance related activities and approvals (taking accountability for compliance with internal customer)

3. Stakeholder Management (1) Maintain effective working relationship with stakeholders and work with them to provide solutions on ongoing issues/problems (2) Regular connects with event leads, project requestors, and End-to-End contracting leads (3) Review work of junior associates and make sure that quality is met as per expectations (4) Get involved in mentorship and training program to existing as we as new joiners.

4. Events (1) Partner directly or indirectly, through third party agencies, with transversal brand teams, creative agencies, HCOs, Associations, and exhibit vendors for the best end-to-end experience at every event that meets/exceeds the expectations of our internal and external stakeholders. (2) Adhere to company policies, particularly those related to transparency and compliance. (3) Coordinate hotel accommodations and services, transportation, communications and facilities support, program functions and related activities, either directly or indirectly through a third party agency. (4) Plan and monitor different types of meetings, identify risks early in the process and set up a risk mitigation plan. Oversee all program logistics, including attendee registration and data management, food and beverage selection, speaker communications, audiovisual needs, and off-site venues, and on occasion provide hands-on program management. (5) Ensure budget management, financial reconciliation and post-meeting reporting to identify synergies and cost-efficiencies achieved. (6) Serve as the subject-matter expert for the implementation & training of technology solutions, and analysis of attendee data. Provide technical support and troubleshooting for One Sanofi platforms such as Veeva Vault CRM Events Management platform, SpotMe and CVent, as well as other meeting technology solutions.

About you