Payroll Executive

**Key Responsibilities**:

- **Payroll Processing**:

- Process monthly payroll for employees, ensuring all calculations (basic salary, incentives, bonuses, deductions, etc.) are accurate and timely.

- Verify employee attendance, overtime, and leave data to compute accurate salary payments.

- Ensure that all payroll transactions comply with legal requirements.

- **Statutory Compliance**:

- Ensure compliance with statutory requirements, including Provident Fund (PF), Employee State Insurance (ESIC), Gratuity, and Labour Laws.

- Deduct and remit statutory contributions (PF, ESIC, etc.) to government agencies on time.

- Maintain and update records related to statutory benefits and ensure timely payments.

- **Tax Deducted at Source (TDS)**:

- Calculate and deduct TDS from employee salaries based on applicable tax slabs and laws.

- File monthly and annual TDS returns and issue Form 16 to employees.

- **Attendance Management**:

- Maintain accurate employee attendance records through HRIS/HRMS systems.

- Coordinate with departments to ensure leave balances, attendance discrepancies, and overtime are properly recorded and processed.

- **Payroll Management**:

- Maintain and update payroll records, ensuring data accuracy in HRMS/HRIS systems.

- Provide payroll reports and documentation for audits, taxation, and internal reviews.

- **Gratuity & Other Benefits**:

- Process gratuity calculations for eligible employees in accordance with the company policy and statutory guidelines.

- Ensure that all employee benefits, such as medical insurance, reimbursements, and bonuses, are accurately calculated and processed.

- **HRIS & HRMS**:

- Manage the HRIS/HRMS system for payroll entries and updates.

- Resolve any discrepancies related to payroll in collaboration with the HR department and IT team.

- **Confidentiality & Accuracy**:

- Handle sensitive employee payroll data with the utmost confidentiality.

- Ensure data accuracy and consistency in all payroll-related activities.

Skills and Qualifications**:

- **Education**:

- Bachelor's degree in Finance, Accounting, Business Administration, or a related field.

- Additional certifications in Payroll Management or HR (e.g., CPP Certified Payroll Professional) are a plus.

- **Experience**:

- 2-3 years of experience in payroll processing or a related HR/Finance role.

- Knowledge of payroll software (e.g., HRMS, SAP, or other payroll systems) is highly desirable.

- **Knowledge of Laws & Regulations**:

- Strong understanding of statutory laws (PF, ESIC, Gratuity, Labour Laws, etc.).

- Knowledge of TDS, income tax rules, and compliance procedures.

- **Technical Skills**:

- Proficiency in MS Excel (advanced level) and HRMS/HRIS software.

- Familiarity with payroll tools and software.

- **Skills**:

- Strong attention to detail, accuracy, and analytical skills.

- Ability to work under pressure and meet deadlines.

- Excellent communication skills and the ability to maintain confidentiality.