Executive Assistant

Candidate should be willing to work in UK or US shift timings.

Possibility of working from home (Remote) based on approvals.

Job Requirements

We are seeking a highly organized and detail-oriented Executive Assistant to complete a broad variety of administrative tasks for the Global Business Head (GBH), based out of California, USA, including:

• Managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates, and ensures the GBHs schedule is followed and respected. Provides "gatekeeper" role, creating win-win situations for direct access to the GBHs time and office.
• Communicates directly, and on behalf of the GBH, with team members, and others on a variety of matters.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the GBH, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the GBH’s office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
• Works closely and effectively with the GBH to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
• Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the GBH updated.
• Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the GBH, some of which may have organizational impact.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the GBH’s ability to effectively lead the company.
• Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Adhere to all company and departmental policies and ensure all services standards are compliant with company policies regarding security, confidentiality, sustainability, and social responsibility.
• Coordinate intelligence by producing briefing documents, reports, and presentations on a wide variety of subjects.
• Attend meetings as needed, take minutes, and follow up on action items.
• Plan and arrange domestic and international travel itineraries, including flights, accommodations, ground transportation, and visa requirements for the GBH and all International visitors.
• rack and reconcile expenses, ensuring accurate and timely submission of expense reports.
• Manage approvals on behalf of the GBH

Work Experience

Experience -  Overall 10+ years in similar job duties

Education -  Graduate or higher 

Skills: 

Organizational Skills, Time Management, Communication Skills, Interpersonal Skills, Discretion and Confidentiality, Adaptability, Problem-Solving, Tech Proficiency, Event Planning, Travel Coordination, Resourcefulness, Multitasking, Critical Thinking, Cultural Sensitivity, Networking, Attention to details