34 PubMatic Jobs

Essential Duties & Responsibilities:

Event Logistics Support:

• Assist with planning and execution of marketing events;
• Handle vendor onboarding processes, ensuring all documentation and compliance are in place;
• Manage event-related invoicing and follow up with vendors and internal stakeholders;
• Liaise with the finance team to ensure timely payment and budget tracking.

Vendor Management:

• Own the end-to-end procurement process for events and other marketing expenditures;
• Develop and maintain strong relationships with vendors to ensure high-quality service delivery;
• Track and manage vendor contracts and agreements;
• Monitor performance and ensure alignment with agreed terms.

Administrative Support:

• Maintain accurate records of marketing expenses and update budget trackers regularly;
• Coordinate with global and local teams to ensure alignment on marketing plans and timelines;
• Support the creation of reports, presentations, and updates for internal stakeholders.

Marketing Operations Assistance:

• Collaborate with the marketing team on campaign coordination and delivery;
• Handle internal and external communication as needed for marketing initiatives;
• Provide administrative support for ad hoc projects, ensuring timely and efficient delivery.

Process Improvement:

• Identify opportunities to streamline administrative processes and enhance efficiency;
• Implement best practices in procurement and vendor management to optimize outcomes.

Personal Attributes:

• Ability to build strong working relationships, especially with marketing teams in EMEA and APAC and the global finance team;
• Comfortable multi-tasking, for a variety of stakeholders, in a fast-paced environment;
• Proactive, flexible, quick to adjust, focused on execution and results;
• Detail oriented, analytical with strong planning skills;
• Curiosity, with an eagerness to learn more about the media industry.

Skills:

• Fluency in English, (written and spoken);
• Nice to have: Chinese, Japanese or any other European language (written & spoken);
• Strong organizational skills with the ability to manage multiple tasks and deadlines;
• Excellent communication skills, both written and verbal;
• Digital savviness and proficiency in MS Office Suite (Word, Excel, PowerPoint);
• Knowledge of Salesforce (or similar marketing platform);
• Knowledge of finance processes, including invoicing and budget tracking, and experience with procurement systems is an advantage.

Qualifications:

• A bachelors degree (or equivalent) in marketing, communications, business or related fields is desirable;
• A masters degree in marketing or related fields is an advantage.

Knowledge & Experience:

• Experience: 0 to 3 years.
• Basic knowledge of B2B marketing is preferred;
• Previous experience in a similar administrative or support role within a marketing function in technology, SaaS or media company would be a great advantage.