Executive Assistant To Managing Director (EA To MD)

Key Responsibilities:
1. Executive Support:
o Provide comprehensive administrative support to the MD, including calendar management, scheduling meetings, preparing agendas, and coordinating appointments.
o Act as a liaison between the MD, internal teams, and external stakeholders.
o Prepare and review documents, presentations, and reports for meetings, ensuring all technical aspects are communicated.
2. Project Management:
o Assist in managing and tracking ongoing projects and initiatives, ensuring deadlines are met and deliverables are on schedule.
o Coordinate with internal teams (engineering, design, manufacturing) and external partners to ensure project objectives are aligned and efficiently executed.
o Provide technical support and insights as needed, leveraging your engineering knowledge to resolve issues or provide solutions.
3. Technical Liaison:
o Utilize your mechanical engineering expertise to assist the MD in technical matters, research, and decision-making.
o Prepare technical reports, presentations, and summaries to communicate complex engineering concepts to non-technical stakeholders.
o Analyze technical data, reports, and trends to support decision-making processes and business strategies.
4. Team Coordination:
o Support MD in organizing and facilitating internal meetings with different departments, ensuring seamless communication and follow-up.
o Collaborate with various teams to streamline workflows, identify improvements, and implement solutions to enhance productivity.
5. Business Development & Strategic Initiatives:
o Assist with strategic planning, business development, and operational planning by compiling data, performing research, and providing analytical insights.
o Monitor key performance indicators (KPIs) related to the engineering projects and overall company performance.
o Attend meetings on behalf of the MD when necessary, summarizing discussions and following up on action items.
6. Administrative Support:
o Handle day-to-day administrative tasks such as travel arrangements, expense reporting, office management, and communication with clients and partners.
o Organize and maintain documentation and filing systems, ensuring easy access to information.
o Manage various ad-hoc administrative requests from the MD.

o Open for traveling, as this profile requires regressive traveling.
o Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.
o Strong technical knowledge of mechanical engineering principles, design processes, and industry standards.
o Excellent written and verbal communication skills, with the ability to interact with all levels of the organization and external stakeholders.
o Ability to manage multiple tasks simultaneously and prioritize effectively in a fast-paced environment.