Junior Executive PMO

Role & responsibilities

1 to 3 Years of experience as PMO Project Coordinator.

Providing the financial data stored in our finance systems.

Provide guidance and support Supplier PMOs effectively while ensuring Infrastructure project delivery E2E process is followed.

Ensure project folders are file with project related info by Supplier PMOs.

Escalate as necessary when issue arise.

Provide support to Supplier PMOs in ensuring the Project reporting tool is always updated with accurate info.

Accurately updating all Project related Data in the Shell Project reporting tool based on proposal received.

Quality Assurance on all documents during project requests, changes and closure.

Highly analytical person.

Good communication skills

Good knowledge of Outlook, SharePoint, SAPAdvanced MS Excel skills including pivot tables, V look up and H lookup.Fluent in English both in writing and speaking and demonstrating well developed communication skills.

Strong stakeholder management and communication skills.

Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures.

Organizing, attending and participating in stakeholder meetings.

Documenting and following up on important actions and decisions from meetings.

Preparing necessary presentation materials for meetings.

Ensuring project deadlines are met.

Determining project changes.

Providing administrative support as needed.

Undertaking project tasks as required.

Developing project strategies.

Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.

Assess project risks and issues and provide solutions where applicable.

Ensure stakeholder views are managed towards the best solution.

Chair and facilitate meetings where appropriate and distribute minutes to all project team members.

Create a project management calendar for fulfilling each goal and objective.

Good in MIS Reporting and MS Office Suite

Good knowledge on different phases of Software Development Life cycle(SDLC)

Experience on Analyzing execution reports, comparing the results and finding out the potential Bottlenecks

Added advantage If any experience on Tools like Share Point, Microsoft Project

Preferred:•

Knowledge and some exposure to Infrastructure PMO ways of working would be an advantage.

Experience of working in a global virtual team environment.

Proven experience in relationship management.

Proven experience in vendor management.

Knowledge in MS Access and SQL would be an advantage.

Passionate about SAP, ready to learn and grow