Executive Assistant To Managing Director

The Executive Assistant we are in need of will work directly with the Managing Director and will be responsible for supporting the planning, administration, communication, reporting and following up the needs of the Managing Director undertaking a variety of tasks to support his vision, strategy and tactics. 

You are responsible for filtering and triaging inbound communications in line with business objectives and priorities working with other departments to ensure on-time execution.

Responsibilities & duties:

• ● Manage emails, information, and other communications; answer where possible highlight and prioritise those that need MD attention
• ● Plan and maintain MDs calendar and recurring tasks, arrange appointments, organise and set agendas and action points for all his meetings
• ● Act as ‘follow-up Manager’ across the Board and Senior Leadership Team to ensure that a wide range of agreed actions are being executed
• ● Type up notes, emails, presentations and reports; circulate and file information effectively
• ● Book transport and accommodation as and when required
• ● Attend Senior Leadership Team meetings, off-site quarterly days and other strategic meetings to take notes and action points
• ● Manage ISO, H&S and FSC systems including annual audits and accreditations
• ● Working alongside our Sustainability Champions to identify and implement ways to reduce waste and increase efficiency throughout the business
• ● Maintain RPMs, administrative systems, database and server protocols.
• ● Collaborate effectively with all staff, clients, and suppliers
• ● Provide good relationship management with the client
• ● Deliver timely and outstanding client satisfactionRole & responsibilities

Preferred candidate profile

Perks and benefits