Admin Executive

About the Role

As a Admin Executive (HR and Admin), you will be responsible for overseeing and managing all administrative and HR functions within the organization. You will work closely with department heads, employees, and external partners to ensure the efficient and smooth day-to-day operations of our office.

Key Responsibilities

1. Human Resources (HR) Management:

• Manage the recruitment and onboarding process for new employees.
• Develop and implement HR policies and procedures.
• Coordinate and conduct employee training and development programs.
• Handle employee relations, including conflict resolution and disciplinary actions.
• Manage payroll and benefits administration.
• Maintain employee records and ensure compliance with relevant labor laws.

2. Administrative and Accounts Management:

• Oversee the day-to-day office operations and administrative functions.
• Manage office facilities, including space allocation and maintenance.
• Procure and manage office supplies and equipment.
• Plan and execute office events and meetings.
• Handle vendor management and negotiations.
• Manage and maintain accurate records of all financial transactions, including accounts payable and receivable.
• Prepare and process GST, PF, and ESI documents for filing in compliance with statutory requirements.
• Generate, review, and raise invoices for ongoing projects, ensuring accuracy and timely submission.
• Monitor and reconcile bank statements, ensuring alignment with accounting records.
• Handle vendor payments and negotiations, maintaining positive relationships with stakeholders.
• Support financial audits by preparing required documentation and assisting auditors.

Desired Skills

• Proficiency in English and Tamil communication, both written and oral.