Assistant - Operations

Role & responsibilities

- Coordinate and manage the procurement of office supplies, equipment, and services.

- Develop and maintain relationships with suppliers and vendors to ensure a steady supply chain.
- Negotiate contracts and terms with suppliers to secure the best prices and quality.

- Monitor inventory levels, manage stock, and ensure timely replenishment of office supplies.

- Track orders, manage delivery schedules, and ensure timely delivery of goods and services.

- Oversee daily office operations to ensure efficiency and productivity, including office
maintenance and logistics.

- Implement and maintain office policies, procedures, and systems to streamline operations.

- Assist in budget preparation and monitor expenses related to procurement and office
operations.

- Prepare and maintain accurate records, reports, and documentation related to procurement
activities.

- Ensure compliance with health and safety regulations within the office environment.

- Collaborate with other departments to understand their needs and ensure the availability of
required materials.

- Provide support for office events, meetings, and other administrative tasks as needed.

- Continuously evaluate and improve procurement and office management processes to
enhance operational efficiency.

Preferred candidate profile

- Knowledge of office procedures and health and safety standards.

- Ability to manage budgets and monitor expenses effectively.

- Experience in managing office facilities and maintenance services