Head-Non Medical General Store

Role & responsibilities

1. Inventory Management:
• Define ROL ROQ in system based on consumption trend
• Monitor and maintain adequate stock levels of general and engineering items
• Conduct regular stock audits and reconciliations to ensure accuracy.
• Ensure all items are stored appropriately to maintain their quality and safety.
2. Coordination with procurement Department:
• Raising purchase request on time based on ROL/ROQ
• Collaborate with the procurement department for purchasing required stock in a timely manner.
3. Receiving & Inspection:
• Receive goods, inspect for quantity and quality as per order specifications.
• Ensure proper documentation of goods received, and report any discrepancies or damages.
• Ensure compliance with hospital standards
• Timely GRN and material receiving
4. Stock Distribution:
• Ensure timely issuance and delivery of supplies to various hospital departments.
• Create and maintain requisition logs and ensure that departments receive their requested supplies efficiently.
5. Record Keeping & Documentation:
• Maintain accurate and up-to-date records of stock movements, including receipts, issues, and reordering.
• Prepare periodic reports on stock levels, usage trends, non-moving stock, and reorder requirements.
6. Budgeting & Cost Control:
• Monitor the budget allocated for hospital supplies and suggest cost-saving initiatives without compromising quality.
• Reduce wastage and ensure optimal use of resources to avoid overstocking or stockouts.
7. Compliance & Safety:
• Ensure that the store adheres to health and safety regulations, particularly in the storage of hazardous or perishable materials.
• Ensure proper disposal of expired, obsolete or damaged items, especially printing, stationary etc
• Maintain a clean, organized, and secure store environment.
8. Coordination with other department and team Supervision:
• Supervise and train store personnel in handling stock and maintaining proper procedures.
• Delegate responsibilities within the team and ensure the smooth running of store operations.
9. Technology & Automation:
• Use hospital management software and inventory systems for efficient tracking and reporting.
• Suggest improvements to current inventory management systems to increase efficiency.
10. Emergency Response:
• Prepare for emergency situations by maintaining critical supplies at all times.
• Work closely with clinical/non clinical departments to ensure urgent requests are fulfilled without delay.
11. Equipment Maintenance Support
• Track maintenance schedules and ensure the availability of spare parts for engineering equipment.
• Coordinate with the engineering team for repair and replacement needs.
• Maintain records of all maintenance activities.
12. Asset Condemnation
• Identify and document assets (medical and engineering) that are no longer functional or cost-effective to repair.
• Prepare reports for asset condemnation, including technical assessments and justifications.
• Liaise with the hospital's administration and finance departments to obtain approvals for condemnation.
• Maintain records of condemned assets for audit and compliance purposes.
13. Scrap Management
• Segregate scrap materials based on their type (e.g., recyclable, hazardous, non-recyclable).
• Maintain detailed logs of scrap generated, including quantity, type, and source.
• Coordinate with authorized agencies or dealers for safe and compliant disposal of scrap materials.
• Implement sustainable practices to minimize waste and maximize recycling.

Preferred candidate profile

• Education: Bachelors degree in any field.
• Experience: Minimum of 5-6 years of experience in a similar role, preferably in a healthcare or hospital setting.
• Skills:
• Strong understanding of inventory management principles.
• Excellent organizational and multitasking skills.
• Proficiency in inventory management software and MS Office applications.
• Good communication and interpersonal skills to liaise with departments and vendors.
• Ability to lead and supervise a team effectively.