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Administrative Assistant
Knowledgeum Academy
posted 3mon ago
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Job Description
- Provide administrative and logistical support to the IB Program Coordinators / HOS / HOD, ensuring a smooth functioning of the IB Program. The role requires excellent organizational and communication skills, attention to detail and a good understanding of the IB Curriculum.
- Update of School systems.
- Schedule meetings with parents for progress updates with SSLT (Senior Student Leadership Team).
- Assist the IB Coordinators in maintaining accurate records, databases, and documentation related to the IB program.
- Help prepare and distribute materials for IB meetings, workshops, and events.
- Collaborate with teachers to ensure the implementation of the IB curriculum, including organizing resources and materials for exams.
- Provide administrative support with the logistics of year exams, Mock Exams and IB Exams.
- Coordinate the IB Diplomas scanning, filing and distribution.
- Collect and print all exams.
- Prepare cover sheets for all exams.
- Prepare and manage invigilation.
- Invigilation support.
- Administration of subject change/course change letters to parents and scheduling of interview dates.
- Retrieve data from the GL assessment site for GL results.
- Create interview schedules for grade 10 meetings.
- Send exam results to parents through mail merge.
- Management of Coordinators Calendars.
- Support in collating and communicating internal and external IB-related information (predicted grades, registration documents, etc.).
- Support in sending out parcels and documents to IB via couriers - Aramex, DHL (Exams, etc).
- Able to work collaboratively with multiple groups of people, including teachers, students, parents.
- Confident in working with large volumes of data.
- Excellent Organizational Skills.
- Excellent interpersonal and communication skills.
- Possesses a positive attitude.
- A multi-tasker and able to support the SSLT with Administration.
- Good general education appropriate to the post.
Note: Candidates with prior experience in schools are encouraged to apply.
Address Employment Type: Full Time, Permanent
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Monday to Saturday
No travel
Day Shift
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