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2 Mukta Business Solutions Jobs
Admin and Documentation Executive
Mukta Business Solutions
posted 3+ weeks ago
Job Role Insights
Key skills for the job
Job Description
- Document Management:
- Develop, update, and maintain documentation related to chemical production processes, safety procedures, standard operating procedures (SOPs), and quality control.
- Ensure that all documents are properly filed, indexed, and archived in both physical and electronic formats.
- Implement and manage document control systems to ensure document integrity and security.
- Compliance and Regulation:
- Assist in preparing documentation required for regulatory compliance, including safety data sheets (SDS), material safety data sheets (MSDS), and compliance reports.
- Stay updated on industry regulations and standards to ensure all documentation meets legal and regulatory requirements.
- Support preparation for audits and inspections by providing necessary documentation and addressing any document-related queries.
- Quality Assurance:
- Coordinate with the Quality Assurance team to ensure that all quality-related documentation is accurate and reflects current practices.
- Track and report on document revisions, approvals, and changes to maintain version control.
- Training and Support:
- Provide training and support to staff on proper documentation practices and the use of document management systems.
- Assist in the creation of training materials related to documentation and compliance.
- Communication and Coordination:
- Collaborate with various departments including Production, R &D, and Compliance to ensure all documentation needs are met.
- Serve as a point of contact for document-related inquiries from internal and external stakeholders.
- Record Keeping:
- Maintain accurate records of document revisions, approvals, and distribution.
- Ensure that all records are kept in accordance with company policies and legal requirements.
- Education
- Minimum an Undergraduate in Management Studies
- Experience
- Previous experience (maybe required) in documentation management, preferably within the manufacturing industry.
- Familiarity with regulatory requirements and standards related to chemical manufacturing.
- Skills:
- Strong organizational and time-management skills with attention to detail.
- Proficiency in document management software and Microsoft Office Suite (Word and Excel)
- Excellent written and verbal communication skills.
- Ability to work independently and collaboratively in a fast-paced environment.
- Personal Attributes:
- High level of integrity and discretion.
- Ability to handle sensitive information with confidentiality.
- Proactive approach to problem-solving and continuous improvement.
Work Environment:
- Physical Requirements
- Ability to sit for extended periods and use a computer.
- Occasional lifting of documents and supplies.
- Work Conditions
- Office environment with occasional visits to production areas.
Employment Type: Full Time, Permanent
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