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Kalypso It Solutions

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3.7

based on 2 Reviews

49 Kalypso It Solutions Jobs

Facility Executive

Kalypso IT Solutions

3.7

based on 2 Reviews

8-10 years

Chennai

1 vacancy

Facility Executive

Kalypso It Solutions

posted 3mon ago

Job Role Insights

Key skills for the job

Software Configuration Management Housekeeping Biochemistry Automation Testing Procurement Agile Coaching

+ 3 more

Job Description

Job Summary:

You will be responsible for multiple Office Administrative Services and Employee Transport services, supporting the Facility Manager to manage overall workplace related services at the plant. You will ensure efficient operations and use of resources.

Your Responsibilities:

Office Administrative Services:

Cafeteria Management at the plant
Arrange all meetings, VIP visits , Clients and organising the consumables and supplies for the meeting
Work with the Housekeeping vendor/Team to ensure maintain the standards of cleanliness , upkeep , hygiene.
Take rounds of the facility to identify issues in and initiate immediate rectification actions
Routine Inspection of all services to ensure standards are being maintained
Managing Pantries for stacking of Tea/Coffee , water supplies , cleanliness and uptime of vending machines. Stock maintenance and ensure all time availability of the same
Monitor the mail room activities
Preparing the Daily/Weekly and Monthly reports
Collecting all documents from the vendor for compliance audit
Effectively manage and co-ordinate with Property Team to guarantee an on-time deliveries and fulfillment of the requirements in the Building/Campus
Manage the Daily administration, including reports generation, stocks tracker
Muster all the housekeeping staff of the shift before deployment and communicate the priorities of the day
Oversee the pantry equipment and reprographic equipment operations and identify issues and take necessary actions
Communicate to the Facility Team/In-charge all incidents , issues and pending problems in periodical briefings
Indent monthly requirements for Soft services Housekeeping material , Toiletries , Pantry material following the months budget.
Periodic briefings and trainings to Vendor staff Training
Maintain Assets of the Organisation and maintaining the Asset RegisterVendor management
Grooming and real-time monitoring of the services and periodic reviews and ensure adherence to Service level agreement
Carrying out Vendor Background Checks
Process vendor Invoices with due diligence
Transport Management :
Vendor Management - Coordinating with the Transportation vendor regarding transportation planning and strategies
Review Employee requirements and deployment of suitable vehicles
Take the lead role in planning, allocating routes and vehicles following the needs of the employees
Plan daily transportation schedules and assign the trips to Transport vendor
Monitoring Arrival , Departures of the vehicles
Transportation and safety standards are followed, to ensure that all vehicles deployed by the vendor are compliant with all legal
Ensuring Transport compliances and the safety standards
Developing new and improved transportation procedures
To resolve unforeseen problems as they arise ensuring appropriate resolution of the same
Escalation handling & coming up with corrective measures to ensure instances are not repeated.
Handling employee complaints and highlighting the urgent ones to the Senior Management
Ensure to provide immediate help to employees in case of any Emergency
Get employee feedback periodically on transport service and work on to resolving the issues/concern/queries.
MIS tracker and verification for invoicing purpose , ensure invoices are submitted on or before 10th of every month
Plan to tweak/ adjust routing/number of vehicles to ensure maximum occupancy of the vehicles
Try and bring down the Transport cost by implementing monitoring , processes and maintaining the service standards and with cost-saving programmes

The Essentials - You Will Have:

Minimum 8-10 Years of experience.
Education - Bachelors
Experience in property, building or facilities management
Experience in use of Transport Technology , Monitoring usage of the same
Written & verbal communication , problem solving skills and ability to work with multiple client staff
Experience with procurement and service improvement programs Knowledge of Occupational and Transport safety requirements and ability to manage daily activities using multiple systems
Collaborate with other team members and departments
Experience managing budgets & contracts
Need based ready to work for extended hours , after office hours , holidays
You will report to Facility Manager

What We Offer:

Benefits:
The ability to collaborate with, learn from colleagues in a complex, global organization.
We provide a working environment with a creative company, paired with a great compensation package, great benefits, and a supportive atmosphere where you can sharpen with new challenges and development opportunities.
Corporate Social Responsibility opportunities,
Support from our 24/7 employee assistance program.
We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.At Rockwell Automation we are dedicated to building a diverse, inclusive and authentic workplace, so if youre excited about this role but your experience doesnt align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right person for this or other roles.