Export Documentation Manager

Job Title: Export Documentation Manager

Location: Shakespeare Sarani Kolkata

Job Type: Full-time

Experience Required: Minimum 5 years in Export Documentation, with hands-on experience in ICEGATE (Indian Customs EDI Gateway) & DGFT (Directorate General of Foreign Trade)

Job Summary:

The Export Documentation Manager is responsible for overseeing and managing the end-to-end export documentation process, ensuring compliance with customs regulations, and facilitating smooth international shipments. The role requires expertise in ICEGATE, DGFT, shipping & logistics documentation, export incentives, and regulatory compliance to ensure seamless export operations.

Key Responsibilities:

1. Export Documentation & Compliance:

• Prepare and verify export documents (Commercial Invoice, Packing List, Bill of Lading, Certificate of Origin, Shipping Bill, etc.).
• Ensure all export shipments comply with customs regulations, DGFT policies, and ICEGATE procedures.
• File Shipping Bills through ICEGATE and coordinate with customs for clearance.
• Manage DGFT schemes such as MEIS, RoDTEP, EPCG, Advance Authorization, etc.

2. ICEGATE & DGFT Handling:

• File export declarations (Shipping Bills, Bills of Entry, IGST Refunds, etc.) on ICEGATE.
• Coordinate with customs officials, freight forwarders, and CHAs for clearance.
• Apply for IEC (Import Export Code), Advance Licenses, EPCG Licenses, and Duty Drawback Schemes via DGFT.
• Handle online filings and applications on DGFT Portal (E-Sanchit, RCMC, Status Holder Certification, etc.).

3. Coordination & Communication:

• Liaise with freight forwarders, shipping lines, banks, and government agencies to ensure smooth document processing.
• Maintain communication with internal teams (logistics, finance, sales) for seamless export operations.
• Address queries and resolve issues related to customs clearances, export incentives, and trade policies.

4. Export Incentives & Refunds:

• Monitor export incentive schemes (RoDTEP, MEIS, SEIS, Duty Drawback, EPCG, etc.) and ensure timely applications.
• Follow up on IGST refunds, Duty Drawback claims, and Export Obligation Discharge (EODC).
• Maintain documentation for audit compliance and export benefits.

5. Record-Keeping & Reporting:

• Maintain accurate records of all export documents, licenses, and incentive claims.
• Ensure proper documentation as per audit and legal requirements.
• Prepare periodic MIS reports on export shipments, clearances, and incentive claims.

Skills & Qualifications:

• Bachelor's degree in International Business, Logistics, Supply Chain, or a related field.
• Minimum [X] years of experience in export documentation, ICEGATE & DGFT handling.
• Strong knowledge of Indian Customs Laws, Foreign Trade Policy (FTP), and Export Incentives.
• Hands-on experience in DGFT portal, ICEGATE, E-Sanchit, AD Code registration, and export compliance.
• Proficiency in MS Office (Excel, Word), ERP/SAP, and logistics software.
• Excellent communication, coordination, and problem-solving skills.

Minimum Educational Requirement:

• Bachelors Degree in:
• International Business
• Foreign Trade
• Logistics & Supply Chain Management
• Commerce (B.Com)
• Business Administration (BBA)
• Economics

2. Preferred / Additional Qualifications:

• Master’s Degree (Optional but Preferred) in:
• MBA in International Business / Logistics & Supply Chain
• Master’s in Foreign Trade or Business Administration
• Diploma / Certification Courses (Highly Recommended) in:
• Export-Import Management
• Foreign Trade & Documentation
• Logistics & Supply Chain
• Customs & Shipping Procedures
• ICEGATE & DGFT Online Documentation

3. Technical Skills & Training (Preferred):

• Hands-on experience with ICEGATE, DGFT, E-Sanchit, AD Code Registration, and Export Documentation Software.
• Knowledge of Export Incentives (RoDTEP, Duty Drawback, EPCG, MEIS, IGST Refunds).
• Understanding of Customs Laws, INCOTERMS, Letter of Credit (LC), Bill of Lading (BL), and international trade regulations.