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Field Operations Coordinator A&I
UL Solutions
posted 2d ago
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Job Description
- Coordinate assessment dates and other details with facilities and vendors by phone, email, and fax.
- Conduct follow-up as necessary.
- Create and maintain team assignments and update in company database for work in the assigned region to ensure optimal productivity and work prioritization.
- Communicate assessment dates, changes, and issues with appropriate parties.
- Prepare expense quotations. Arrange for audit logistics, where applicable i.e.
- Arrange for translators, travel, equipment, etc. Follow up on outstanding work in the region. Track incoming reports and update internal database.
- Conduct internal audit of regional audit files as per internal quality system requirement.
- Assist Operations Manager in managing actual expenses and cost projections to support profitable and efficient operations, including the completion of a Profit Loss sheet.
- Track auditor activity and productivity; employee work/overtime hours and submit to management for review and approval.
- Gather and prepare auditor evaluation metrics, including turn-around time (TAT), report review quality, data gathered from field assessments, follow-up with factory management, etc.
- Work with the Operations Manager to discover and drive process/cost efficiencies.
- Read and follow the Underwriters Laboratories Code of Conduct and follow all physical and digital security practices.
- Other related duties as assigned.
- University Degree (Equivalent to Bachelors degree) in Science or a related discipline preferred and two years work experience.
- Strong quantitative business analysis skills; adept at forecasting.
- Must have strong PC skills and be proficient in Microsoft Excel. Ability to meet deadlines and work order dates.
- Excellent communication skills verbal and written.
- Must be willing to work independently.
- Must be willing and able to work in a fast-paced environment.
- Must have excellent planning organizational skills.
Employment Type: Full Time, Permanent
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