EA To Executive Director

Role & responsibilities :

1. Effectively Manager EDs schedule:

a) Scheduling appointments, sending reminders,

b) Meeting scheduling, coordination and preparations

c) MOM and note taking

2. Meeting Coordination:

a) Plan and organize meetings,

b) prepare agendas, take minutes of meeting

c) ensure follow-up actions are communicated and executed.

3. Travel Management

a) Coordinate Domestic and International travel Itinerary planning

b) Ticket Booking,

c) Vehicle arrangement and transportation

d) Accommodation arrangement (Hotel booking)

e) Meeting places booking and local travel

4. Communication Handling: Act as the primary point of contact between the ED and internal/external parties, managing emails, calls, and other forms of communication.

5. Information Management: Handle confidential information with utmost care, prepare reports, presentations, and maintain organized records

6. Relationship Management: Build and maintain positive relationships with key stakeholders, both internally and externally

7. Visitor management

8. Hospitality Management for ED Office (Food and Beverages)

9. Upkeep & Maintaining ED Office -

a) Cleanliness and

b) Managing peon administration

c) Repairs & maintenance coordination with Admin Dept

10. Problem Solving: Address day-to-day challenges and solve problems independently or by consulting with the ED when necessary

Preferred candidate profile :

• Organizational Skills: Ability to manage multiple tasks and prioritize effectively.
• Communication Skills: Strong verbal and written communication skills.
• Discretion: Ability to handle sensitive information with confidentiality.
• Technical Proficiency: Familiarity with office software and tools.
• Interpersonal Skills: Ability to build and maintain relationships with various stakeholders.
• Problem-Solving Skills: Ability to address and resolve issues efficiently.

This role demands a high level of professionalism, discretion, and organizational skills to support the ED effectively and contribute to the overall success of the organization.

Graduate with fluency in English, Hindi & Gujarati.

Well-groomed personality

Preferred: Stenography

Experience: 8-10 Years in managing MD / CxO office