Urgent Requirement : Office Assistant

Role & responsibilities

• Screen and prioritize emails, calls, and correspondence for the Director.

• Attend meetings, take minutes, and follow up on action items.
• Organize and maintain files, records, and documents relevant to the Director's responsibilities.
• Coordinate and liaise with staff, suppliers, and clients.
• Manage petty cash expenses and maintain accurate records.
• Handle client documents and ensure proper filing.
• Prepare and maintain Sales Management Information System (MIS) reports.
• Assist with marketing initiatives as needed.
• Coordinate with trade media such as Cargo Insights, Cargo Logistics etc and Managing event registrations and participation logistics.
• Conduct timely follow-ups on payments to ensure financial obligations are met.
• Verify Purchase Orders (PO) and ensure proper approval processes are followed.
• Compile minutes of meetings for distribution.

Preferred candidate profile

• Strong multitasking ability with effective prioritization skills.

• Excellent organizational and time-management capabilities.

• Proficient in MS Office Suite; familiarity with other software is a plus.

• Strong verbal and written communication skills in English and Hindi.

• Proactive attitude with the ability to take initiative independently.

• Discretion in handling confidential information.

• Strong problem-solving skills with informed decision-making abilities.

• High attention to detail and accuracy in all tasks performed