Factory HR and Admin

About Us :

We are prominent Importer, Trader and Manufacturer specialising in rubber raw materials and products. Headquartered in Gurgaon, we operate across multiple facilities located in Ghaziabad, Gurgaon & Bhiwadi.

Job Description :

• Prepare and format reports, presentations, and documents as required by management. This includes daily data gathering, analysis, and ensuring accuracy.
• Record and handle basic accounting entries like - sale, purchase, expense etc.
• SOPs (Standard Operating Procedures) include Daily Attendance Reports, Detailed Salary System, Inward-Outwards Material Entry, Visitor Register, and others as needed.
• Documents handling.
• Keeping Guard Daily Checklist and compliances under his watch.
• Compile and present summary reports to management monthly, offering effective solutions for various tasks and situations.
• Maintain daily records such as Day Book and Cash Book.
• Monitor CCTV cameras to supervise factory operations effectively.
• Manage detailed employee records using Excel.
• Update and maintain a contact book for individuals involved in factory-related activities.
• Negotiate with vendors and analyse quotations for cost-effective local purchases.
• Collaborate with cross-functional teams (e.g., production, quality) to gather requirements and prioritise projects.
• All admin related work.
• Training employees for all systems that have to be in place.
• Perform miscellaneous activities as instructed by management.
• Have to stay for long, if some important task or handover is taking place.
• Hiring employees for Factory, screening the inefficient ones.
• MIS reports for analysing every process.

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QUALIFICATION :

• Bachelors degree in Business Administration or related field
• Proven experience of min 2 years as a personal assistance or similar administrative role.
• Grades in 10th , 12th and Bachelors must be above 65%
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organisational and time management skills to manage schedules and priorities effectively.
• Strong proficiency in English – writing, speaking and reading
• Ability to work independently and proactively manage tasks with minimal supervision.
• Adaptability to changing priorities and willingness to take on diverse responsibilities.
• Strong problem-solving skills and attention to detail.
• Reliable, proactive, and flexible.
• Tech-savvy and up-to-date with technology and IT.
• Ability to work under pressure, multitask, prioritise, and follow through on tasks to meet deadlines.
• Should have basic knowledge and experience in accounts field.