Procurement Support Specialist

Summary

The Procurement Support Specialist position is responsible for assisting the Purchasing, Receiving, Returns and Vendor Mgt Teams. This support includes contract order maintenance, data extraction from Vendor Portals and input of data in C1 ERP Systems. The Purchasing & Vendor Mgt Departments are fast-paced environments that will require the candidate to act quickly and accurately. This individual will work directly with the Procurement Operations Team Lead.

Required Qualifications

• Performs detailed work related to customer service with good judgement, accuracy, and promptness
• Communicates effectively, follows and gives oral and written directions, interacts with the public in a helpful, courteous, and friendly manner
• Establishes and maintains effective working relationships
• Demonstrates sensitivity to, and respect for, a diverse population
• High School Diploma/GED
• Purchasing background desirable

Desired/Preferred Qualifications

• Ability to think outside the box and problem solving skills

Essential Functions

• Obtains the Estimated Ship Date or ETA from Vendor portals based on the PO issued in GP.
• Records the ETA or ESD into GP at the line level of the Purchase Order in GP on a weekly basis for non-RPA and non EDI Vendors.
• Obtains the Start and End Dates of a Contract Entitlement if not provided on the Vendor invoice.
• Records the Start and End Dates of a Contract in the PO receipt form and on the GP Sales Order.
• Obtains the Tracking information and records this information into the PO Receipt screen this is done daily.
• Obtains proof of delivery once HW is delivered and attaches to the GP PO.
• Monitors the Sales_Purchasing Mailbox for Vendor invoices that have not been received against the PO and forwards to the necessary RA/PA for review and receipt.
• Research the PO when it is not included on the Packing Slip by reaching out to the Vendor either on the portal or by sending an email to the Vendor to obtain the PO for the shipment.

Additional Specific Duties and Responsibilities

• Attends vendor workshops to improve knowledge on new items
• Sets priorities taking into account short and long term needs of the business