HR Executive (Night Shift)

ROLE SUMMARY

The Shared Services HR Operations Executive will be responsible for managing the HR Information System (HRIS) and overseeing the end-to-end employee onboarding process. The role requires ensuring data accuracy in HR systems, streamlining onboarding procedures, and supporting HR compliance and reporting activities. The ideal candidate will have strong analytical skills, attention to detail, and a passion for optimizing HR processes.

REQUIRED SKILLS AND QUALIFICATIONS:

HRIS Management:

• Maintain and update employee records in the HR Information System (HRIS).
• Ensure accuracy and data integrity across HR systems.
• Generate reports from HRIS for HR analytics, headcount tracking, and compliance purposes.
• Work closely with IT and HR teams to troubleshoot system issues, upgrade HRIS functionalities, and optimize workflows.
• Support HR initiatives by providing data-driven insights from the HRIS.
• Train HR team members on HRIS functionalities and updates.

Onboarding Process:

• Oversee the full onboarding process for new hires, ensuring a smooth transition from offer acceptance to induction.
• Coordinate with relevant departments (IT, Finance, Facilities, etc.) to prepare onboarding materials and resources.
• Ensure all onboarding documentation, including employment contracts and policy acknowledgments, are completed and filed accurately.
• Conduct new hire orientations and act as a point of contact for new employees during their initial period.
• Continuously review and improve the onboarding process to enhance the employee experience.

Compliance and Reporting:

• Ensure that all HR processes related to employee data and onboarding comply with legal requirements and company policies.
• Assist in audits and compliance checks by preparing required documentation and reports.
• Maintain proper documentation for onboarding, including employment eligibility and background checks.

Process Improvement:

• Identify opportunities to streamline and improve HR operational processes related to HRIS and onboarding.
• Collaborate with cross-functional teams to implement process enhancements and system improvements.
• Stay updated on HR technology trends and best practices.

SKILLS REQUIRED

• Bachelors degree in Human Resources, Business Administration, or related field.
• 2+ years of experience in HR operations, with specific experience in HRIS and onboarding.
• Proficient in HRIS platforms
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and meet deadlines.
• Experience with HR reporting and analytics is a plus.
• Familiarity with HR compliance and labor laws.
• Problem-solving abilities and analytical thinking.
• Ability to work in a fast-paced, dynamic environment.