Executive/Sr executive - Company Secretary

1. Company Incorporation and compliances

• Manage incorporation procedures, authenticate documents, and oversee registration processes for new companies.
• Ensure compliance with the Companies Act, LLP rules, Secretarial Standards, and other applicable regulations.

2. Meeting and Documentation

• Conducting of physical and meeting through AVM of Board meeting, General Meeting and Committee Meeting
• Prepare notices, agendas, and minutes for General Meetings, Board Meetings, and Committee Meetings.
• Draft and review resolutions, policies, and terms of reference for committees annually.

3. Share issuance and corporate actions

• Handle issuance of shares, private placements, buybacks, Rights Issues etc.
• Handling Corporate actions in demat. Liasoning with RTA and NSDL
• Alteration to MOA/AOA.

4. Statutory & Regulatory Reporting

• Ensure timely preparation and filing of ROC forms (e.g., DIR-12, ADT-1, DPT-3, AOC-4, MGT-7, CSR-2, etc.).
• Respond to queries and clarifications from ROC, RTA, and depositories promptly.
• Finalize Secretarial Audit Reports and check XBRL compliance.
• Stay updated on regulatory changes and their impact on the organization.
• Maintain statutory registers and records, including updates for share certificates, minutes, and resolutions.

5. CSR Activities

• Form CSR committees, draft policies, and prepare MOUs for CSR initiatives.
• Follow up on fund utilization, receipts, and certificates, and ensure timely filing of CSR-2 forms