Field Coordinator, Admin and Finance

Childfund Work Location Udaipur, Rajasthan, India.

Childfund Division Global Operations.

ChildFund Department Country Management.

Job Details.

Position title: Field Coordinator, Finance and Admin– Swabhiman Project Location: 1 Position based at Gogunda, Udaipur, Rajasthan.

ChildFund office: India Manager/Supervisor title: Senior Field OfficerProgram.

Position type: Full-time regular Work environment: On-site.

About ChildFund.

ChildFund India, a child development organization registered in India in 1984, has been working with children, youth and families from the most remote, extremely backward and hard-to-reach areas, with a vision to build “an India where children lead a dignified life and achieve their full potential”.

ChildFund’s Values.

ChildFund values a diverse, equitable, inclusive, and accessible environment where everyone is welcomed and celebrated equally.

In our culture of connection, you will have ample opportunity to grow, learn, and lead while contributing your talents and innovations to our inspiring mission.

In India, ChildFund works towards ensuring that children from the most marginalized sections of the society become able, confident, and responsible adults.

For over seven decades, we have been committed to addressing critical issues related to children’s holistic development by engaging key stakeholders including families, communities, schools, government and the children themselves.

We provide comprehensive support to children through interventions that integrate health, nutrition, gender, education, livelihoods and child protection.

ChildFund’s Commitment.

ChildFund India has a zero-tolerance policy regarding sexual exploitation, abuse and harassment (SEAH) and all other forms of harm by its staff, partners, and other representatives in the delivery of its mission and services for children.

ChildFund India is committed to creating a safe environment in the workplace as well as in the communities where it delivers programs and services.

ChildFund India expects every staff member, partner, and representative to adhere to this commitment and to ensure all organizational policies and standards are followed.

This position is subject to a range of vetting checks, including criminal records checks and/or disclosure to ensure program participants are safeguarded.

About This Role.

Field Coordinator, Finance and Administration will be responsible for handling all admin and finance related tasks for the project such as managing procurement, vendor management, handling day to day bookkeeping and accounting, handling office expenses, managing cash flow, support in preparing financial reports, etc in line with internal policies and statutory requirements.

Required Experience And Education.

Professional or Degree Qualification in Accounts/Finance/ Commerce such as M com/B com.

At least 3 5 years of accounting experience in the development sector preferably for an international organization.

Willingness to travel to remote locations when required.

Primary Responsibilities.

Payments & Reimbursements, Financial Management & Reporting.

Ensure all financial transactions have the appropriate and required supporting documents in compliance with ChildFund policies and procedures, donor terms and conditions and sound internal controls.

Keyed accurate and complete accounting entries of all financial transaction which includes fund transfer, verifying vouchers and journal vouchers.

Review of supporting documents and enter payment request into accounts payable module for payment processing.

Process all payments within 3 working days.

Ensure and deduct accurate Tax and deposit to tax amount with in due date.

Make replenishment of petty cash if it exceeds 50% of the petty cash limit or fortnightly.

Ensure all the statutory payments and return filed as per the due date at the assigned location.

Ensure all the project Finance Documents are in order for the Assurance/ Finance Review.

Accounting & Statutory Compliance.

Coordinate with audit team to ensure for smooth completion of all audits whenever required for the project.

Verify supporting Document as per the payment check list.

To review and ensure compliances with regards to FCRA, IT, PF and PT.

Ensure adherence to accounting manuals and prevalent accounting practices.

Monitor preparations for statutory audits and see them to completion by taking corrective action for non-conformance.

Ensure the Preparation of Bank Reconciliation and Month end report in a timely manner and send it to Grants Finance Officer for review.

Any other responsibilities as assigned by Line Manager.

Required Competencies.

ChildFund’s Core Competencies.

Teamwork: the ability to work effectively and collaborate with others; values and respects individual differences.

Communication: demonstrates empathy and tact when communicating with others and uses a storytelling approach when appropriate.

Results orientation: gets things done; takes proactive steps to achieve organizational goals and quality standards.

Decision making: uses good judgement, critical thinking, and non-traditional ways to evaluate problems and opportunities; reflects and innovates to improve decisions and outcomes.

Resilience: thrives and grows in rapidly changing, demanding, and complex environments.

Digital literacy: adopts and champions new technology to relevant contexts, stays aware of technological trends and embraces technological solutions to business challenges.

Other Required Competencies.

The ability to speak, read, and write fluently in Hindi, English and Rajasthani.

Proficiency with MS Excel.

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