Personal Secretary

Job Summary

The Personal Secretary will provide comprehensive administrative and organizational support to the Managing Director/CEO/Executive of the company. The role requires excellent communication, multitasking, and confidentiality skills to manage schedules, handle correspondence, and facilitate efficient office operations.

______________

Key Responsibilities

1. Administrative Support

• Manage and coordinate the executives calendar, appointments, and meetings.
• Prepare and organize documents, presentations, and reports for meetings and presentations.
• Handle travel arrangements, including booking tickets, accommodations, and itineraries.
• Maintain confidentiality and discretion with sensitive information.

2. Communication Management

• Screen, prioritize, and manage phone calls, emails, and other communications.
• Draft, proofread, and edit correspondence on behalf of the executive.
• Serve as the point of contact for internal and external stakeholders.

3. Office Coordination

• Ensure the smooth functioning of the executive's office by coordinating with other departments.
• Maintain office supplies, filing systems, and organizational tools.
• Track deadlines, follow up on pending tasks, and ensure timely completion of action items.

4. Event Coordination

• Assist in organizing company events, conferences, and board meetings.
• Prepare agendas, minutes of meetings, and follow-up reports.

5. Personal Assistance

• Handle personal tasks, if required, including managing personal appointments or errands.

______________

Qualifications and Skills

1. Educational Background

• Bachelor's degree in Business Administration, Office Management, or a related field (preferred).

2. Professional Experience

• Minimum 3-5 years of experience in a similar role, preferably in a manufacturing or industrial setup.

3. Technical Skills

• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with scheduling and project management tools.

4. Soft Skills

• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• High level of professionalism, integrity, and confidentiality.
• Ability to work independently and under pressure.

5. Language Prefered

• Marathi, Hindi, English