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7 BCD Meetings & Events Jobs
Operations Executive
BCD Meetings & Events
posted 1mon ago
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Key skills for the job
Job Description
A culture of purpose: Where will your BCD ME career take you
As perfectionists, artists, strategic thinkers and leaders in the industry, we believe culture is defined by its people
We are looking for exceptional people who rise to our standards while bringing their unique perspective to the table
Are you interested in adding to both our mission and our energy
Operations Executive
Mumbai
The Operations Executive is responsible for managing all of the client assigned needs in relation to events organized within India and outside India
The Operations Executive will need to work very closely with client stakeholders and ensure that all of the clients requirements are properly and professionally managed and communicated to the BCD Meetings
Events organizing team
The Operations Executive must be able to travel when required and able to commit to
long working hours
Your Responsibilities
Work with client and event team to develop, coordinate and implement meetings, incentives and events
Create and develop program timeline, ensure deadlines are met accordingly
Conduct site inspections as required; follow up with site inspection notes, revised estimated budget, program itinerary and program timeline
Conduct pre-program briefings and post-program debriefings
Facilitate the creative direction and fulfilment of program-related participant and host communications
materials, including, but not limited to websites, save the dates, room gifts, pre-trip and on-site materials etc Assist in the development and presentation of sales pitches and proposals
Follow proper event process and standards set out by client the events team
Work very closely with the events team in ensuring accurate and timely information is clearly communicated
Participates in regular group meetings with client stakeholders, events team, and any officially appointed third-party partners of BCD Meetings Events
Reconcile all final billing on-site prior to final billing being sent to Finance
Prepare program-related Invoice and Payment Request Forms, ensure timely payment of all supplier/vendor bills and oversee the invoice payment of deposits with the necessary follow-ups
Manage program budgets, present to Manager for review and approval
Track and manage air, hotel and vendor attrition, cancellation and deposit schedules
Source and negotiate hotel, air, venue, etc contracts, utilizing and leveraging on preferred and approved partners
Were looking for you if your profile matches the following:
Essential
Diploma or Degree in Event Management or equivalent
Minimum of 2 to 3 yearsexperience in planning meetings, incentives, conventions, conferences and/or special events
Minimum of 2 to 3 yearsexperience managing outside vendors, sourcing and negotiating contract services
Proficiency in word processing and Microsoft Office applications
Proficiency in database management
Strong time management and organizational skills to manage multiple projects
Excellent customer service skills and attention to detail
Ability to communicate effectively both verbally and in writing
Ability to work well under pressure and adapt to ever-changing scenarios
Capability of problem-solving Anticipating, initiating and resolving issues
Preferred
Bachelors degree strongly preferred
CMP/PMP certification preferred
This position is not open to third-party recruiting agencies
Employment Type: Full Time, Permanent
Read full job description What people at BCD Meetings & Events are saying
BCD Meetings & Events Benefits
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