Finance Manager

JD Finance Manager
Primary Responsibilities
Statutory
✓ Monthly
➢ GST return verification of GSTR-1 (before 11th)
➢ GSTR - 2A verification (before 20th) ➢ GSTR - 3B return filing (before 20th)
➢ TDS payments
➢ Professional Tax payment & return filing
➢ PF payment & return filing including additions and deletions as appropriate.
➢ ESI payment & return filing including additions and deletions as appropriate.
➢ Rectification entry if required
➢ Providing the Auditors with all the inputs like Gain / loss computation, Depreciation,
etc. to prepare Monthly Financials
✓ Quarterly
➢ e-TDS return filing
➢ Advance Tax calculation and payments
➢ Preparation of Board Meetings along with CS
➢ POSH meetings along with external agency
✓ Half Yearly
➢ MSME Half yearly returns along with CS
➢ ESI return filing April to September & October to March
✓ Annually
➢ GST Annual return GSTR 9 & 9C (by December end) including detailed working for
Auditors approval
➢ Filing of Income Tax return
➢ Professional Tax Annual renewal
➢ Annual Return of Professional Tax - Form 5
➢ Shop & Establishment Annual return Form U (due date 31st Jan every year)
➢ Renewal of Shop & Establishment Registration certificate as per the date
mentioned in the Certificates
➢ DGFT renewal (for IEC) (June every year)
➢ Updation of Udyam Registration (15 days after filing ITR)
➢ LuT Undertaking (31st March every year)
➢ Form MBP 1 Interest of Directors to be prepared during 1st Board Meeting of the
Financial year along with CS
➢ DIR 8 Intimation by Directors by April end along with CS
➢ DPT 3 – Return of Deposits for Advance from clients with ROC to be filed by June
end along with CS
➢ EPR filing Form 3 by June end ➢ RBI FLA Filing by 15th July
➢ Individual Income Tax filing by July end
➢ Providing the Auditors with all the inputs like Gain / loss computation, Depreciation,
Gratuity computation etc. to prepare Year End Financials ➢ Finalizing the Financials by 30th September
➢ Tax Audit filing by 30th September including detailed working for auditor’s approval
➢ DIR 3 – KYC of Directors by 30th September along with CS
➢ Prepare documents like Director’s report and Annexures by 30th September along
with CS
➢ Company Income Tax return by 31st October
➢ Preparation of Annual General Meetings along with CS
➢ Preparation of ROC related forms along with CS
➢ AOC 4 Financial Statement with ROC to file within 30 days from AGM along with CS
➢ MGT – 7A Annual Returns with ROC to file within 60 days from AGM along with CS
➢ Filing of ROC related forms along with CS
➢ POSH Annual filing by December end along with external agency
➢ ADT 1 – Appointment of Auditors with ROC to file once in 5 years along with CS
➢ MGT 14 Filing of special resolution with ROC like appointment of MD along with CS
➢ DIR 12 – Appointment of Directors with ROC along with CS
➢ Assist in year end Audit
➢ Reinstatement of Foreign exchange outstanding purchases as on March 31 each
year
✓ Others
➢ Replying to the notices issued from statutory agencies including visit to various
statutory departments
➢ Ad hoc activities as and when required
Payroll
✓ Verify leave record & attendance of all employees and make note of the LOP before salary
preparation
✓ Preparation of Salary & Bonus statements on monthly basis
✓ Responsible for timely payment of Salary & Bonus payments monthly
✓ Issue of Form 16A quarterly & Form 16 Annually
Reporting
✓ Responsible for accounting related activities of the new factory building
✓ Preparation of Financials
✓ Daily reporting on
➢ Sales made
➢ Orders booked
➢ Liquidity analysis ➢ Cash flow analysis ➢ BRS etc
✓ Weekly review
➢ Debtors list
➢ Foreign currency outflow
➢ Courier list and chase pending deliveries with respective courier agencies
➢ Pending Dispatches
➢ Statutory Compliances
✓ Preparation of monthly and annual incentive computation sheet
✓ Preparation of graphs for imports made monthly
Inventory
✓ Issue of material from stores ✓ Receipt of material into stores
✓ Stock take & report – report on mismatch
✓ Update Temporary issue
✓ Inventory serial number Verification Quarterly
✓ Check Demand manual Vs Tally records
✓ Check Bin card / Inventory card / Tally - quarterly
Other Responsibilities
Tally Approvals – (You shall be one of the three preliminary Tally approvers)
✓ Approve Sales Orders, Proforma Invoice Cum Order Acknowledgement, store requestions,
Invoices, stock journals, payments etc.
✓ Purchase entries
✓ Receipt of payments ✓ Payment entries
✓ Verifying the Foreign remittance documents prior to submission with Bank
✓ Remittance of fund to foreign suppliers when due
✓ Deposit cheques when due
✓ Checking Employee expense claims / advance requests, supplier invoices etc & processing
for payment
✓ Upload payments in Bank's online portal
✓ Month end journals like advance set-off, depreciation, accrued expense, pre-paid
expenses, month-end provisional journals etc ✓ Maintaining Fixed Assets register
✓ Petty cash expenses
✓ Processing of monthly expense bills – rent / courier / BESCOM etc.
Other Activities
✓ Vendor Registrations
✓ Should be aware of Import and Export formalities and associated paperwork
✓ Renewal of Group Medical Insurance & other insurances
✓ Renewal of vehicle insurance
✓ Renew Lease agreements of HO and regional offices - as and when it expires
✓ Gratuity payments during the exit of employee after completion of 5 years
✓ Prepare Bank Guarantee documents
✓ Renewal of DSCs
✓ Provide Management with all required documents or statements
✓ Providing the Balance confirmations to clients when requested
✓ Maintaining service contracts for maintenance and Service of Lift, Digi Set, Air Conditioner,
chairs etc
✓ Ordering packing and stationery materials
✓ Outstanding payment follow-up against invoices & Performa Invoices
✓ Reconciliation of TDS received from customers – 26AS / AIS
✓ Employees Exit Formalities
✓ Ad hoc activities as and when required

✓ Managing finance team