Company Secretary

Role & responsibilities

1. Statutory Compliance and Governance:

• Ensure the company complies with provisions of the Companies Act, 2013, and other applicable laws.
• Maintain statutory registers, including the register of members, directors, and charges.
• File necessary returns, reports, and declarations with the Ministry of Corporate Affairs (MCA) and the Registrar of Companies (RoC).
• Handle compliances related to board meetings, annual general meetings (AGMs), and other shareholder meetings.

2. Board and Committee Support:

• Organize and facilitate board meetings, committee meetings, and AGMs.
• Draft agendas, notices, and minutes for meetings in compliance with statutory requirements.
• Advise the Board of Directors on corporate governance practices and ensure effective implementation.

3. Legal and Regulatory Advisory:

• Advise the company on corporate laws, securities laws, and other related laws.
• Ensure compliance with regulations of the Securities and Exchange Board of India (SEBI), Reserve Bank of India (RBI), or any industry-specific regulators.
• Assist in drafting and reviewing legal agreements, contracts, and MOUs.

4. Liaison and Representation:

• Act as the primary point of contact between the company, regulatory authorities, and stakeholders.
• Represent the company during inspections, audits, and legal disputes with government authorities or regulators.

5. Secretarial Audit:

• Conduct secretarial audits to ensure compliance with corporate and other laws.
• Prepare and submit the Secretarial Audit Report as per legal requirements.

6. Financial and Tax Compliance Support:

• Assist in compliance with GST, Income Tax, and other financial regulations.
• Work with finance teams on filings and disclosures required under financial laws.

7. Corporate Governance and Ethics:

• Implement policies and procedures to promote transparency, accountability, and ethics within the organization.
• Monitor compliance with corporate social responsibility (CSR) provisions, if applicable.

8. Risk Management:

• Identify legal and regulatory risks and recommend mitigation strategies.
• Ensure compliance with labor laws, environmental regulations, and other industry-specific standards.

9. Mergers, Acquisitions, and Restructuring:

• Oversee compliance during mergers, acquisitions, and corporate restructuring.
• Handle legal documentation and liaise with regulatory bodies for approvals.

10. Stakeholder Communication:

• Prepare annual reports, disclosures, and communications for shareholders and stakeholders.
• Manage investor relations and disclosures as required under SEBI guidelines for listed companies.

Preferred candidate profile

• Must be a qualified Member of the Institute of Company Secretaries of India (ICSI).
• A law degree (LLB) or additional certifications (e.g., in finance, tax, or management) are advantageous.