Audit Executive

Role & responsibilities

PHARMACY

Proper arrangement of medicines in the pharmacy is to be ensured.

Ensure any pending transfers form INTER & INTRA units in ICT are cleared.

Verify if any Non-GRN items are mixed in the pharmacy & also Pending GRN items.

Verify whether Expired stocks are segregated in pharmacy. If not get it done by pharmacy staff.

Verification of Expired stock and it's removal from ICT

Verification of Bouncing Register

Verification of Narcotics Register & Look alike & Sound alike medicines.

Suppliers returns if any are to be removed from ICT.

Stock audit at all pharmacy stores in the units

Stock adjustments in ICT, after completion of stock audit.

LABORATORY

Check how many machines are there in the Lab?

Whether all Machines are in working condition?

Collect the required data from all the machines as per audit requirement. Verify the data with the patient bills generated in ICT

Take a letter from the Lab-in-charge regarding details of registers maintained as per NABH in the Lab.

Collect the copy of MOUs & Invoices of outsourcing agencies from Lab in-charge or Admin to verify with the corresponding bills.

Prepare LAB stocks inventory – adjustments in ICT

RADIOLOGY

Conduct Inventory and verify the consumption of X-ray films with the bills to the patients raised in ICT

Verify the x-ray stock register

Verify the particulars of CT & MRI noted in the register ( sent to outside agencies) with that of bills raised to the patients.

WARD STOCKS

Meet the NS & identify a nurse from the unit side to participate in audit process all through .

Verify if any pending receipts in ICT?

Find out, how many wards are there in the Unit and their location

Stocks are to be verified with the respective registers in the wards

Creation of new ward store in ICT by the IT staff, weherever necessary.

Inventory of stocks are to be computerized wardwise.

CASH VERIFICATION:
This is to be conducted at all the cash collection points including at the accountant level. Bank account statements for the last one month are to be checked with the Hospital records.

OUTSOURCING AGENCY:
Bills / Invoices of all works entrusted to outsourcing agencies are to be verified with MOU & the relative registers. Activities covered: Housekeeping, Laundry, Security, Pest control , Canteen & outlets leased to the outside people.

GENERAL STORES

Verify whether all the general merchandize is properly arranged in the store to conduct audit

Send the information for new codes / mapping to the person concerned, after taking inventory and making adjustments.

Send e mail giving inventory details to General Purchase team & Gen stores in charge soon after the audit is over.

Preferred candidate profile

Must have Prior experience in Audit

Perks and benefits

Best in the Industry