Administrative Assistant - Academic Affairs

Job Title: Administrative Assistant Academic Affairs

Work Mode: In-Office

Experience: 0-3 years

Location: Ahmedabad

Job Description:

The Administrative Assistant in the Academic Affairs Department at Anant National University will provide comprehensive administrative support to ensure the smooth functioning of student management, classroom support, bill processing, student registration, and student data management. The ideal candidate will be highly organized, detail-oriented, and possess excellent communication skills to effectively collaborate with students, faculty, and administrative staff.

Key Responsibilities:

Student Data Management & ERP Handling

• Assist in managing student records and ensuring their accuracy and confidentiality.
• Manage and update the student information system (ERP).
• Provide support and guidance to students regarding academic procedures and policies.
• Handle student inquiries and resolve issues promptly and efficiently.
• Ensure the security and integrity of student data.
• Collaborate with IT staff to troubleshoot and resolve ERP-related tasks.

Classroom Support

• Schedule and coordinate classroom activities and resources.
• Ensure classrooms are properly set up and equipped for instructional purposes.
• Assist faculty with classroom technology and materials as needed.

Bill Processing

• Process invoices and bills related to the academic department.
• Maintain accurate financial records and documentation.
• Assist in budget preparation and monitoring of departmental expenditures.
• Liaise with the finance department to ensure timely payments and reconciliation of accounts.

Student Registration

• Coordinate the student registration process each semester.
• Maintain and update the student registration database.
• Assist students with registration issues and provide necessary support.
• Ensure compliance with registration policies and deadlines.

Reports & Data Analysis

• Develop and maintain regular reports on students and faculty data analysis.
• Present findings in a clear and understandable manner to both technical and non-technical audiences.

Continuous Improvement

• Stay updated with industry trends, best practices, and emerging technologies in data analysis.
• Recommend and implement process improvements to enhance the efficiency of the office.

Skills & Competencies:

• Strong attention to detail and accuracy in data management.
• Knowledge of relevant data protection laws and regulations.
• Strong analytical and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information discreetly.
• Adaptability to changing priorities and deadlines in a dynamic academic environment.
• Excellent communication skills to convey complex findings in a clear and concise manner.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and database management systems.

Qualifications:

• Bachelor's or master's degree in commerce, Statistics, Computer Science, Management, or a related field with a consistent academic record.