Program Finance Assistant

• Facilitate all financial/administrative processes for payment to Vendor/NGO/CBO.

• Coordinates with vendors and contractors for submitting invoices within the due timeline and tracking vendor advances

• Assist in processing Travel Expenses (TER) of PATH and non-PATH staff and keep track of Travel Advance.

• Maintains payment tracker to know if there are any undue delay and provide payment advice to the vendor immediately after payment.

• Process payment in Salesforce based on PADM approval.

• Comply with applicable PATH policies, SOPs and local laws.

• Prepare and upload required supporting documents for procurements and payments in the financial system (Business World) and ensure quality control.

• Upload relevant information and documents in Salesforce related to sub-contracts and consultant contracts in Salesforce.

• Support PADM/Sr. PADM and other colleagues with analysis reports during month-end reporting.

• Tracks physical files stored in onsite and offsite locations and Maintains copies of all contract/agreement/Purchase Order issued

• Ensure that all financial transactions are properly coded and charged to the correct project codes.

• Support PADM and ensure compliance with PATH procurement policy

• Support PADM in maintaining a tracking tool for each specific contract/agreement.

• Assist PADM in developing, executing and managing project subordinate agreements (contracts, sub-agreements, work orders, purchase orders and consultant agreements).

• Review utilization certificate received from NGO/CBO and recommend for approval to the PADM.

• Support/assist during any audit (be it Statutory audit, internal audit, project audit or any donor mandated audits). Keep track of outstanding audit issues.

• Strong experience in organizing workshops, seminars, training meetings as and when required.

• Any other Accounting and Finance related tasks as requested by Senior Project Administrator (Sr.PADM)/PADM)

Administrative Function:

• Serves as the primary point of administrative contact on administrative matters for project team.

• Provides a full range of administrative support to the Project Team, including scheduling travel and event arrangements, internal staff relations, external liaison, and correspondence.

• Maintain data base of regular vendor to manage small procurement as per the procurement policy.

• Draft meeting minutes and communication to relevant stakeholders.

• Provides support to the senior management team with respect to group meetings and other assignments.

Required skills and experience:

• Bachelor/Masters/Post Graduate degree in Accounts/Finance with minimum of 5 years of experience in accounting processes.

• Experience working independently in a for profit and/or international non-profit organization for at least for 5 years.

• Knowledge of local laws related to INGO/NGO, Income Tax, Labor Law etc. will be preferred

• Excellent computer skills in Microsoft Excel, Power point and Word.

• Well-organized and attention to details with good follow-through skills.

• Excellent written/verbal communication skills in English language and flexible to adapt in changing environment.

• Proven interpersonal skills and ability to work effectively independently and in a team.