Executive-Front Desk & Administration

Key Responsibilities:

Front Desk Management:

Greet and welcome visitors, clients, and staff with a professional and friendly attitude.

Answer, screen, and direct incoming phone calls.

Maintain the reception area, ensuring it is clean, organized, and presentable.

Administrative Support:

Manage office correspondence, including incoming and outgoing mail and courier services.

Schedule and coordinate meetings, appointments, and travel arrangements for staff.

Maintain office supplies inventory and place orders when necessary.

Assist in preparing documents, reports, and presentations as required.

Record Maintenance:

Maintain visitor logs and ensure security protocols are followed for guest access.

Update and manage databases and contact lists.

Maintain filing systems, both digital and physical, for records and documents.

Facilities Coordination:

Liaise with vendors for office maintenance and equipment repairs.

Coordinate housekeeping and ensure overall cleanliness of the office premises.

Support for Events and Meetings:

Assist in organizing office events, team gatherings, and meetings.

Set up meeting rooms and ensure all required equipment and materials are available.

Excellent verbal and written communication in English