Admin Assistant

• Maintain senior leaders calendars, arrange meetings and appointments.
• Manage travel arrangements for senior leaders, including flight and hotel bookings, visa applications, transportation, vaccination requirements, expense claims.
• Support senior leaders and team members in administrative tasks
• Support business/functional teams in organizing team meetings, workshops, and events, both virtually and in-person.
• Assist with special projects, events, or similar initiatives.
• Set up and manage MS TEAMS membership and document library.
• Assist in onboarding new staff/inbound transferees on admin-related matters.
• Organize office events to promote teambuilding, cultural awareness, and a sense of belonging.
• Oversee the day-to-day operation of the office.
• Handle incoming calls, take messages, and route correspondence.
• Liaise with building management on office, staff access, and parking matters.
• Act as the liaison between internal functional stakeholders and external service providers (e.g. finance and banks, legal and law firms, mobile phones and telcos).
• Handle IT-related matters with IT services providers.
• Manage statutory HR-related matters with local authorities.
• Manage mobile phones issued to staff and oversee contracts with telcos.
• Request/issue laptops to staff.
• Work with regional indirect procurement and manage relationships with travel agents and hotels.
• Ensure compliance with and update travel policy.
• Order/manage pantry and office supplies.
• Oversee contracts and services provided by the office cleaning company.
• Oversee maintenance of all office appliances/equipment
• Create purchase orders in the system for service providers and approve invoices for payment.
• Perform other duties as assigned.

Critical Experience:

• A bachelor s degree, preferably in business administration or related disciplines.
• At least ten years of experience in a relevant position with three years of experience in a simila