Accounts Officer

The Management of Accounting Process in the school

1. Fee Management

• Prepares monthly and yearly data of students on roll.
• Works closely with HOS to prepare/plan the annual fee structure based on government and school stipulations/directives for both ICSE and Cambridge Students.
• Prepare monthly/quarterly fee structure, fee bill, fee reconciliations, and outstanding fee report in both software Shriconnect & Erp.
• Calculation of lunch fee as per number of working days.
• Send fee reminders to parents for outstanding fee.
• Maintaining records of Fee collection/deposits.

2. Managing Budgets and Payments

• Prepare invoices for clearance of dues of withdrawal students.
• Prepares, maintains, and analyzes budgets, preparing periodic reports that compare budgeted costs to actual costs.
• Maintains financial records including, bank payment, cash payment, purchase invoices, cheque deposits, and bank reconciliations.
• Prepares fund requirement at the end of each month to clear outstanding payment.
• Liaison with Head Office tax department and Bank to organise payments to vendors within India and outside as per terms, RBI Guidelines and tax applicable.
• Organises documents required from vendors for processing of payments.
• Substantiates financial transactions by auditing documents.

3. Staff Salary Management

• Prepares salary data of permanent staff and organises payments, reimbursements through empanelled bank.
• Prepares salary of the retainer staff as per their attendance and contractual terms.
• Prepares and plans budget for salary increase taking into account applicable policies of the government and school management.
• Prepares full and final payments of staff leaving the school.

4. Records and Documentation

• Prepare asset, liability, and capital account entries by compiling and analyzing account information.
• Prepare cheque, process, and file and maintain correspondence, records, voucher, and reports.
• Responsible for all reports & returns.
• Summarizes current financial status by collecting information, preparing balance sheet, profit and loss statement, and other reports.
• Maintains records for reconciling financial discrepancies.
• Respond to enquiries and take/relay messages by H.O.

5. Liaison and Communication

• Maintain regular contact and correspondence with banks on panel for ensuring smooth transactions and functioning.
• With Tax department at Head Office for understanding tax implications on payments to vendors/service providers and on receivables and for applying the same.
• With parents for fee payments.
• With staff for salary clarifications and tax concerns.
• Vendors and service providers for payments and receipts

6. FMS Management Tally and ERP Secures financial information by completing data base backups. Ensures all data such as student data, payment vouchers, receipt vouchers, and purchase Invoices etc. are entered into the Shri Connect and ERP.

7. Managing the Petty Cash and Imprest Account.