What if we won't get the invoice from our vendor or misplaced the same but the due date of payment is near.

Question

Accepted Answer

If the invoice is not received or misplaced, contact the vendor immediately to request a duplicate copy.

Contact the vendor and explain the situation
Request a duplicate copy of the invoice
Verify the payment amount and due date
Ensure the payment is made on time
Maintain a record of all communication with the vendor

Accepted Answer

If you are unable to obtain an invoice from your vendor or have misplaced it, but the due date for payment is approaching, here are some steps you can take to resolve the situation:

1: Contact the vendor.

2:Verify Payment Details.

3:Communicate with your Finance Team.

4:Internal Approval process.

5:Consider maiking a Provisional payment.

6:Document all communication.

Accepted Answer

First thing, there is no chance of misplacing the invoice. Because supplier will send the invoice copies to companies AP teams email address. If supplier missed to send the invoice over , it is his own risk. If in case there is scenario misplacing the invoice, we can request vendor for the invoice copy and expedite the payment with business approvals. Remember due date is always counted from the date of invoice.

What if we won't get the invoice from our vendor or misplaced the same but the due date of payment is near.

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