Administrative Assistant /Graphic Designer/Video Editor

Position Title:* Administrative Assistant / Administrator/𝗚𝗿𝗮𝗽𝗵𝗶𝗰 𝗗𝗲𝘀𝗶𝗴𝗻𝗲𝗿/Video editor

*Job Summary:*

The Administrative Assistant (Admin) is responsible for performing a variety of administrative and office support activities to facilitate the efficient operation of the office. This includes managing office supplies, assisting with scheduling, maintaining records, and coordinating office activities.

*Key Responsibilities:*

- Oversee daily office operations and ensure smooth functioning.

- Organize and schedule meetings, appointments, and conferences.

- Manage and coordinate office logistics and services (e.g., mail, phone systems, photocopying).

- Answer and direct phone calls, emails, and correspondence.

- Assist in preparing reports, presentations, and other written documents.

- Schedule meetings and appointments, ensuring availability of necessary resources and participants.

- Input, update, and maintain databases and records.

- Assist in preparing reports, documents, and presentations for management.

- Help with onboarding new staff members and maintaining personnel records.

- Process invoices and manage petty cash.

- Ensure office complies with health and safety regulations.

- Provide administrative assistance to other team members as needed.

- Manage or assist with special projects as assigned by leadership.

- Assist with HR-related tasks such as preparing documents for payroll, employee benefits, etc.

Key Responsibilities For 𝗚𝗿𝗮𝗽𝗵𝗶𝗰 𝗗𝗲𝘀𝗶𝗴𝗻𝗲𝗿

- Design engaging visuals for social media platforms (Facebook, Instagram, LinkedIn, etc.).

- Create banners, posters, infographics, and promotional materials.

- Collaborate with the marketing team to bring creative ideas to life.

- Maintain consistency in brand guidelines across all designs.

- Assist in developing new design concepts and layouts.

- Adapt designs based on feedback and suggestions.

*Skills and Qualifications:*

- Proven experience in an administrative or office management role.

- Strong organizational and multitasking skills.

- Proficient in MS Office Suite (Word, Excel, PowerPoint).

- Good communication and interpersonal skills.

- Ability to handle confidential information with integrity.

- Attention to detail and problem-solving skills.

- Time management and prioritization abilities.

*Education and Experience:*

- Associates or Bachelors degree in business administration, management, or a related field (preferred).