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Junior Office Coordinator
Waystone
posted 9hr ago
Job Role Insights
Fixed timing
Key skills for the job
Job Description
- To work across the global operations teams supporting and providing coverage as required
- To undertake reception duties to incl. but not limit to, answering telephones, responding to emails, face to face enquiries, signing in visitors, general typing, photocopying, clerical duties
- To undertake routine office and administration tasks and duties as directed
- To sort and distribute mail correspondence
- To operate general office equipment g. photocopier/computer/facsimile
- To collate client due diligence documentation and liaise with notary for same
- Participate actively in the planning and execution of company events
- Able and willing to take on additional duties as and when required
KEY SKILLS AND COMPETENCIES
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:
- Basic keyboard skills, knowledge of Microsoft software including Word, Excel and PowerPoint preferred
- Has knowledge or experience with standard work routines which have involved the use of simple office equipment or machines preferably in a busy office environment
- Has some experience in the performance of specific tasks and activities that do not involve supervision or close liaison with others
- Ability to manage time effectively and to prioritise workloads effectively
- Excellent telephone skills and the ability to respond positively and effectively with internal and external people
- Competent in taking and forwarding messages accurately and promptly
- Personal Attributes
- Pleasant demeanour
- Quick learner
- Ability to work co-operatively with a wide variety of people
- Reliable, dependable and willing to pitch in at all times
- High degree of confidentiality
- High level of personal presentation
Education:
- High School Diploma or equivalent
- Business college training an advantage
Experience:
- 2 years proven administrative or assistant experience
- Knowledge of standard office administrative practices and procedures
- Proficiency in Salesforce or other CRM system
- Proficient in the full MS Office Suite, DocuSign, Trello or similar Project Management platform
Employment Type: Full Time, Permanent
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Strict timing
Monday to Friday
No travel
Day Shift
Waystone Benefits
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