Software Licensing Analyst

Job Description

Job Title: Software Asset Management Analyst

Location:

Job Summary:
Analyzes license usage patterns.
Analyzes software asset deployment.
Conducts internal reviews of business units to be sure they are audit-ready.
Researches new license types and models usage scenarios that could affect the organization.
Analyzes and consolidates multiple data sets.
Manages BU partner relationships, where they touch on licensing; e.g. MS Partner Network relationships.

Measures of Success:

Software Asset Management:

• Maintain a comprehensive inventory of all software assets, including licenses, contracts, and entitlements.

• Track software installations, usage, and expiration dates to ensure compliance with licensing agreements.

• Implement and manage SAM tools to monitor software deployment and usage across the organization.

License Compliance Optimization:

• Ensure that the organization complies with software licensing terms and conditions.

• Analyze usage patterns and make recommendations for optimizing license purchases and renewals.

• Collaborate with vendors to negotiate licensing agreements and resolve any discrepancies in software audits.

Auditing Reporting:

• Perform internal software audits to ensure compliance and identify potential risks.

• Create regular reports detailing software usage, compliance status, and areas for cost savings.

• Work with the finance department to forecast software-related costs and budget accordingly.

Vendor Contract Management:

• Manage relationships with software vendors, ensuring that contracts are up to date and accurately reflect the organizations needs.

• Coordinate the renewal of software licenses and subscriptions, ensuring continuity of service.

• Stay informed about changes in licensing models and advise the organization on potential impacts.

Collaboration Communication:

• Work closely with IT, procurement, legal, and finance teams to align software asset management strategies with organizational goals.

• Provide training and guidance to employees on software usage policies and best practices.

Skills Experience Required:

• Bachelors Degree in Business or Finance or equivalent job experience.

• Minimum of 3 years of related experience.

• Conceptual knowledge of software licensing models.

• Working knowledge of asset management principles and concepts applicable to software asset administration.

• Proven research ability.

• Experience in and extensive knowledge of the software procurement and delivery process.

• Strong written and verbal communication skills.

• Advanced knowledge of Excel or other data analysis tools used to coordinate and combine large data sets into actionable results.

• Experience interpreting EULAs and licensing terms and conditions.

• Experience in managing Customer and/or Vendor relationships.

• Experience in managing small projects efficiently and to completion.

• Experience with Microsoft Licensing: EA, SCE, MPSA, and SPLA.

• Prior experience with Asset Management and Discovery Tools is a plus.

• USU (Aspera) SAM experience is a plus