Admin Manager

Job Title: Admin Manager Payroll & Industrial Relations

Department: Administration

Location: Badli/ Jhajjar/ Manesar

Role Summary:

The Admin Manager will oversee administrative functions, manage payroll operations, and handle industrial relations (IR) to ensure organizational compliance, employee satisfaction, and operational efficiency. This role requires a combination of managerial, technical, and interpersonal skills to streamline processes, address workforce issues, and maintain positive employee relations.

Key Responsibilities:

Administration:

1. Manage day-to-day office administration, ensuring smooth , efficient operations and
compliance with company policies.

2. Oversee facility management, including maintenance, vendor management, and
procurement of office supplies.

3. Ensure proper functioning and maintenance of office infrastructure, admin services and
security systems.

4. Oversee housekeeping services to maintain cleanliness and hygiene in office premises. 5. Plan and oversee company events, meetings, and conferences.

6. Organize travel arrangements, accommodations, and logistics for employees and
management.

7. Manage vendor relationships and ensure timely procurement of office supplies, equipment,
and services.

8. Coordinate with IT and HR for workplace setup, including seating arrangements and
onboarding support.

9. Prepare and manage the administrative budget, ensuring cost optimization.

10. Review and approve invoices, track expenses, and ensure accurate documentation.

11. Address employee grievances related to workplace facilities and resolve issues promptly.

Compliance and Reporting:

1. Ensure compliance with legal and regulatory requirements related to office facilities and
operations.

2. Maintain accurate records of administrative activities and provide reports to senior
management.

3. Ensure adherence to workplace safety and security protocols.

Industrial Relations (IR):

1. Serve as the primary point of contact for employee grievances and disputes.

2. Build and maintain positive relationships with employees, and other stakeholders.

3. Ensure compliance with labor laws, regulations, and company policies.

4. Oversee Maintenance work, Safety, 5 S , Asset Managent and upkeep

5. Develop strategies to minimize conflicts and foster a harmonious work environment. 6. Maintain and update documentation related to labor contracts, agreements, and disciplinary
actions.

Compliance & Reporting:

1. Ensure adherence to all statutory and legal requirements, including labor laws, workplace
safety standards, and payroll regulations.

2. Prepare and submit compliance reports to management and regulatory authorities.

3. Maintain accurate records for audits and inspections.

Required Skills & Qualifications:

1. Education: Bachelors degree in Business Administration, Human Resources, or related field. MBA/PGDM in HR/Industrial Relations is preferred.

2. Experience: 8-9+ years of experience in administration, payroll, and industrial relations roles. Proven experience in handling payroll systems and employee relations effectively.

3. Technical Skills: Proficiency in payroll software and Microsoft Office Suite.

Strong understanding of labor laws, compliance, and industrial relations.

4. Key Competencies:

• Excellent communication, negotiation, and conflict-resolution skills.
• Strong organizational and multitasking abilities.
• High attention to detail and problem-solving skills.
• Ability to work collaboratively across teams and departments.

Key Performance Indicators (KPIs):

1. Efficiency in administrative operations and cost management.

2. Compliance with labor laws and statutory regulations.

3. Reduction in employee grievances and IR disputes.