Team Leader - Vessel Accounting- Supplier Recon

KEY RESPONSIBILITIES and TASKS:

1. Supplier Reconciliation & Financial Accuracy

• Manage the end-to-end supplier reconciliation process, ensuring accurate matching of invoices,
• payments, and purchase orders.
• Identify and resolve discrepancies between supplier statements and company records, including
• missing invoices, duplicate payments, and incorrect amounts.
• Ensure timely supplier payments by verifying outstanding balances and coordinating with the
• accounts payable team.
• Monitor and reconcile supplier aging reports, ensuring outstanding balances are accurately recorded
• and resolved.
• Coordinate with suppliers to address disputes, discrepancies, and overdue payments, ensuring
• smooth financial transactions.
• Review and validate credit notes, debit notes, and adjustments to ensure accurate financial reporting.

2. Process Improvement & Automation

• Evaluate existing reconciliation processes and recommend improvements to enhance efficiency and
• accuracy.
• Implement automation tools and technology to reduce manual reconciliation efforts and improve data
• accuracy.
• Develop and maintain standard operating procedures (SOPs) to ensure consistency in reconciliation
• tasks across the team.
• Work closely with IT and Finance teams to integrate system enhancements that streamline
• reconciliation and payment processes.
• Regularly review reconciliation methodologies to align with best practices and industry standards.

3. Stakeholder Collaboration & Communication

• Act as the primary liaison between the finance team, procurement, accounts payable, and suppliers
• for reconciliation-related matters.
• Ensure smooth communication with suppliers to address concerns, clarify invoice details, and resolve
• outstanding issues.
• Work closely with internal finance teams to ensure timely processing of supplier payments and proper
• documentation.
• Collaborate with procurement teams to verify contract terms and ensure supplier invoices align with purchase orders. • Provide regular reports and updates to senior management, highlighting reconciliation progress, unresolved issues, and improvement opportunities. • Train and mentor junior finance professionals on supplier reconciliation best practices and financial controls.
• 4. Compliance, Risk Management & Audit Support
• Ensure all supplier reconciliation activities adhere to company policies, financial regulations, and contract terms.
• Identify financial risks and discrepancies that may lead to financial losses or compliance violations.
• Maintain detailed documentation of all reconciliation activities to ensure an audit-ready environment.
• Support internal and external audits by providing reconciled supplier statements, payment records, and other financial documents.
• Implement financial controls to minimize errors, fraud risks, and unauthorized supplier transactions.