Clerk

Self-motivated Personal Assistant to provide office management services (including high-quality confidential and administrative support) to the Dean appropriate. To act as the initial point of contact for all email and telephone enquiries, and personal approaches which are made to the Dean from internal and external sources. The purpose of this job description is to indicate the general level of duties and responsibility of the post. The detailed duties may vary from time to time without changing the general character or level of responsibility entailed.
To maintain the Deans diary and email, liaising with internal and external contacts to schedule meetings.
To book meeting rooms and organise refreshments and other logistics for meetings.
To type letters, reports and general correspondence on behalf of the Dean.
To make arrangements for external visitors, coordinate with account and HR Department, accommodation and other related requirements.
Assist with the planning and organization events such as graduation, induction day, conferences,
Workshops, and other internal events.
Attend open days as and when required, providing support to other administrative support staff.
Attend school and administrative staff meetings as and when required.
Receive visitors, field telephone calls and ensure timely and efficient communication.
Points to Note
The purpose of this job description is to indicate the general level of duties and responsibility of the post. The detailed duties may vary from time to time without changing the general character or level of responsibility.