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Executive Assistant
PSS GlOBAL
posted 4mon ago
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Key skills for the job
Job Description
The primary responsibility of this role will be to ensure smooth and efficient senior executive administrative support to the Country Head for India as we'll as the HR head for Asia. Responsibilities will be broad, dynamic, and changeable in nature ranging from coordinating or leading special projects, arranging conferences as we'll as preparing presentations. This individual will work closely with the two leaders and will have close working knowledge of the office.
Key Responsibilities:
- Support Executive leaders by driving all related administrative tasks with a strong sense of ownership and empowerment and can do attitude.
- Coordinate complex scheduling and extensive calendar management, as we'll as management of content and flow of information to senior leadership.
- Manage correspondence, presentations, meeting agendas, emails and any external mailings in close partnership with local and global leaders as we'll as Executive admins.
- Accurately recording minutes of the meeting and tracking related action plans
- Maintain professionalism and strict confidentiality with all materials, conversations as we'll as and exercise discretion when interfacing with the broader organization.
- Manage, coordinate, and arrange senior leadership travel/stakeholder visits and travel-related activities, including hotel booking transportation, and other company logistics.
- Process monthly corporate card and cash expenses.
- Organize team communications and plan events, both internally and offsite
- Graduate in any discipline
- 10+ years experience as an executive or administration assistant performing administrative duties and providing support to senior leaders.
- Strong time-management skills and the ability to organize and coordinate multiple projects at once.
- Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
- Excellent communication skills, strong demonstrated writing skills and a meticulous attention to detail
- Experience at an advanced level using Microsoft Word, Excel and PowerPoint applications as we'll as ability to draft correspondence and create PowerPoint presentations for leadership team
- Excellent administrative and interpersonal skills
- Must be able to meet deadlines in a fast-paced quickly changing environment.
- A proactive approach to problem-solving with strong decision-making skills
- Extremely we'll organized, with attention to detail, yet able to multi-task in an environment of changing priorities
- Intellectually sharp, able to grasp concepts and think/learn quickly
- Professional approach, good judgment, creative problem-solver
- Possessing the personal drive and commitment to implement innovative solutions.
- Ability to accepting constructive criticism and deal calmly and effectively with high-stress situations, this includes continuing to persevere and remaining calm in challenging or frustrating circumstances. This is important and this EA will represent two of the seniormost positions in the region
- A self-starter able to work on own initiative and we'll in a team environment
Employment Type: Full Time, Permanent
Functional Areas: HR & Admin
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