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PhantomFx

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3.9

based on 16 Reviews

21 PhantomFx Jobs

Executive Assistant

PhantomFX

3.9

based on 16 Reviews

2-4 years

Chennai

1 vacancy

Executive Assistant

PhantomFx

posted 11d ago

Job Role Insights

Fixed timing

Key skills for the job

Software Configuration Management Hospital Administration Training Executive Management

Job Description

Completes a broad variety of administrative tasks for the President & CEO including
managing an extremely active calendar of appointments, completing expense reports, composing and preparing correspondence that is sometimes confidential, arranging complex and detailed travel plans, itineraries, and agendas and compiling documents for travel-related meetings.
Plans, coordinates and ensures the CEOs schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEOs time and office.
Communicates directly, and on behalf of the CEO, with Board members, donors, Foundation staff, and others, on matters related to CEOs programmatic initiatives.
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
Provides a bridge for smooth communication between the Presidents office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior
management staff.
Works closely and effectively with the CEO to keep him/her well-informed of upcoming
commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated.
Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President, some of which may have organizational impact.
Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEOs ability to lead the company effectively.
Prioritizes conflicting needs and handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.