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Office Manager
Ocube Services
posted 3+ weeks ago
Job Role Insights
Fixed timing
Key skills for the job
Job Description
We are seeking an organized and proactive Office Manager to join our team. The Office Manager will be responsible for ensuring the smooth operation of the office by managing administrative tasks, maintaining stock of office supplies, collaterals, refreshments, and other utilities, and supporting staff with daily operational needs.
Key Responsibilities:
Office Operations Management:
- Oversee the day-to-day operations of the office to ensure a productive work environment.
- Manage reception duties, including greeting visitors, handling calls, and managing mail and deliveries.
Stock and Inventory Management:
- Maintain adequate stock levels of office supplies, stationery, marketing collaterals, refreshments, and other utilities.
- Monitor inventory levels regularly and reorder items as necessary to prevent shortages.
- Coordinate with vendors and suppliers to ensure timely delivery of office supplies and negotiate favorable terms.
- Keep accurate records of stock and inventory, including usage reports and cost tracking.
Facility Management:
- Ensure that the office environment is clean, organized, and well-maintained.
- Coordinate office maintenance and repairs, including liaising with service providers for building maintenance, cleaning, and security.
- Oversee the management of meeting rooms and common areas, ensuring they are equipped and ready for use.
Administrative Support:
- Provide administrative support to various departments, including scheduling meetings, preparing reports, and handling documentation.
- Assist with the organization of company events, meetings, and conferences, including logistics and catering arrangements.
- Manage office-related budgets and expenses, providing regular reports to management.
Vendor and Supplier Relations:
- Build and maintain relationships with vendors, suppliers, and service providers.
- Evaluate and negotiate contracts with suppliers to ensure cost-effective purchasing while maintaining quality standards.
Health and Safety Compliance:
- Ensure compliance with health and safety regulations within the office.
- Conduct regular checks and implement safety protocols as required.
Employee Onboarding and Support:
- Assist with onboarding new employees by setting up workstations, providing office supplies, and introducing them to office procedures.
- Serve as a point of contact for employee inquiries related to office facilities and supplies.
Qualifications:
- Bachelor s degree in Business Administration, Management, or a related field.
- 3-5 years of experience in office management or administrative roles.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience in managing vendor relationships and inventory.
- Ability to handle sensitive and confidential information with integrity.
Employment Type: Full Time, Permanent
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Strict timing
Monday to Saturday
No travel
Day Shift
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